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Graduate Coordinator

Apply now Job no: 520291
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Economics
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.75 - $19.95 per hour
FTE: 1.0

Review of Applications Begins
Position closes June 1, 2017

Special Instructions to Applicants
Complete online applications must include answers to the following supplemental questions. Number your responses to correspond to the questions and describe your experience and training related to each item. Make sure your experience and training described in your responses are included in your application.

1. This position serves as an important communications link between the graduate students, faculty, staff and campus community. Describe experience you have had that demonstrates your ability to communicate effectively conveying sometimes complex and technical information in a sensitive and respectful manner to individuals who may come from diverse and different backgrounds and cultures and who may not be native English speakers.

2. This position needs to understand and comply with various regulations while processing graduate applications and monitoring graduate and undergraduate student progress toward degrees. Describe prior experience in learning complex procedural regulations, explaining such regulations to others, and applying such regulations while processing documents and managing associated administrative details.

3. Describe your experience in preparing word processing reports and other documents, and creating and maintaining spreadsheets. Indicate software with which you are proficient.

Department Summary
The departments of Economics and Sociology are located in the College of Arts and Science, Social Science Division. In addition to the many majors and minors in these programs, students from across the campus engage in coursework in both departments. Economics faculty study and teach topics in micro and macro economics in fields ranging from theory, environment, growth and development and many others. Primary strengths in Sociology are gender, political & economic sociology, and the sociology of the environment.

Position Summary
The person in this position is responsible for working closely with the Director of Graduate Studies and other related personnel to keep records of graduate students and monitor their progress toward their degree. The Graduate Coordinator processes all appropriate paperwork for both the economics & sociology graduate programs, as well as other requested projects for the Department Heads, Associate Heads, and Manager.
Duties may include communicating with prospective graduate students, generating and maintaining records of applicants, supporting the admissions committee, updating graduate program marketing and admissions materials, maintaining information on websites, managing student visiting days in spring and Week of Welcome in fall. This position may advise students of the steps and timelines for making progress toward their degree, process required paperwork, administer special programs and scholarships and maintain the department library of theses and program history.
This position may direct the work of student workers and will report to the Manager of Finance and Administration.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Close attention to detail
• Personable and able to talk with people about difficult situations with comfort and relative ease
• Accuracy

Ability to read, comprehend, interpret and implement complicated policy and regulations

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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