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ESBL/BioBE Office Manager

Apply now Job no: 520867
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Biology/Life Sciences

Department: EBSL/BioBE
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA07-Fiscal Year 2017-2018
FTE: 1

Application Review Begins
August 17, 2017; position open until filled

Special Instructions to Applicants
Complete applications must include a cover letter, professional resume, and three references.

Department Summary
The Energy Studies in Buildings Laboratory (ESBL) and the Biology and the Built Environment (BioBE) Center’s interdisciplinary team has expertise in building performance, energy efficiency, and indoor environmental quality. Together, we have launched the Health + Energy Research Consortium, a collaboration with industry to reduce energy consumption and improve the health and well-being of building inhabitants.

Learn more about our research programs here:
Energy Studies in Buildings Laboratory:

Biology and the Build Environment:

Health + Energy Consortium:

Position Summary
ESBL and the BioBE Center have recently collocated, and the Office Manager will serve as the primary business officer in charge of coordinating and supporting both labs’ fiscal and administrative operations. In this capacity, the OM assists the lab director, research faculty, research staff, and students in developing and executing annual operating plans, conducting budget forecasts, identifying and procuring grants and contracts, building budgets and scopes of work for proposals, managing allocations of space/equipment and staff resources, and participating in and developing sales and client relationships.

The OM reports to the ESBL Director and is responsible for ensuring that all administrative needs are met in a manner that allows the research units to operate professionally, efficiently, and within their budgetary means. The OM receives guidance and direction from the Director in both providing direct support of research initiatives and in deploying appropriate administrative resources to effectively accomplish objectives. The OM is responsible for identifying potential conflicts and issues before they become problems, and makes recommendations to the appropriate team members on how to deal with any identified issues. The OM manages and resolves issues under the Director's guidance, operating with a high degree of independence within the scope of the assignment. The OM provides direct and indirect management of various student, temporary and permanent staff within the research unit. The OM contributes to the management of the work of grant technicians in concert with AAA Director of Fiscal Services. This is a highly engaged position, requiring availability both during normal work hours as well as nights and weekends, such that the manager can respond to emergent situations and be available on short notice to respond to unanticipated opportunities with clients.

Minimum Requirements
• Bachelor's degree from accredited college or university.
• Five or more years of administrative experience, or relevant transferable experience.
• Experience managing a budget, or relevant transferable experience.
• Experience in a lead or supervisory role.

This position must be able to work occasional nights and/or weekends to fulfill special projects and events.

Professional Competencies
• Excellent oral and written communication skills; attention to detail.
• Demonstrated organizational, problem-solving, project management, and time management skills.
• Proven proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
• Demonstrated ability to manage stressful or difficult situations in a calm, constructive, and professional manner, particularly as it relates to handling sensitive and/or confidential information.
• Demonstrated overall commitment to promoting and enhancing diversity including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.

Preferred Qualifications
• Master's degree or advanced degree in relevant field
• Research and/or grant management experience
• Demonstrated knowledge of regulatory issues related to sponsored projects and an ability to satisfy federal, state and university regulations, while advancing the goal of creating a facilitative environment for faculty research.
• Expertise with Banner and EPCS systems.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

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Applications close:

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