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Undergraduate Coordinator

Apply now Job no: 520879
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, Women's and Gender Studies

Department: Women's and Gender Studies
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.75 - $19.95 per hour
FTE: 0.5

Review of Applications Begins
Position closes August 23, 2017

Special Instructions to Applicants
To receive full consideration please include all of the following items: Current resume; cover letter of interest describing skills, knowledge, abilities, and how skills and experience meet the minimum qualifications; the names of three professional references; and responses to the supplemental questions listed below.

1. This position provides reception services and interacts with a wide range of individuals, including students and prospective students, faculty, administrators, staff, vendors, alumni, donors, and members of the public. Describe experience that demonstrates your customer services skills and ability to communicate effectively with individuals from diverse backgrounds and cultures.

2. This position tracks administrative detail related to the scheduling of classes, degree requirements, meetings and events. Describe experience that demonstrates your ability to organize and track complex and detailed information using computer software. Please be specific in describing the level of your responsibility, attention to detail and follow through. Please Indicate any software you used.

3. Describe your experience interpreting, explaining, and monitoring to ensure compliance with laws, rules and regulations and communicate technical information, in writing and orally. Indicate the types of laws, rules, and regulations, and your role in interpreting and ensuring compliance for the organization while meeting the needs of the individuals being served.

Department Summary
The Department of Women’s and Gender Studies (WGS) is an academic department at the University of Oregon. The department offers students an interdisciplinary curriculum that focuses on the diverse experiences of women in both national and international contexts. The department also examines the meaning of gender as a socially constructed category that shapes personal identities, beliefs, opportunities, and behaviors. WGS is comprised of 9 faculty members and 6 graduate teaching fellows with 40 graduate certificate students, 50 undergraduate majors, and 75 undergraduate minors.

Position Summary
The Undergraduate Coordinator position is the receptionist for the Department of Women’s and Gender Studies and serves as a resource for students and faculty. In addition to greeting visitors in person and over the phone, this person will perform general office duties such as sending weekly emails to department listserves, maintaining the department website, coordinating materials for faculty, coordinating mailings and ordering supplies.

The Undergraduate Coordinator will work closely with the academic advisor to guide students toward degree completion by processing major/minor changes, reviewing degree audits and maintaining student records. They will work closely with the office manager to schedule classes and classrooms throughout the year and ensure that all course information is accurate in the course listing. The person in this position will be responsible for making travel arrangements and for processing reimbursements and authorization forms.

This position will report to the Business Manager.

Minimum Requirements
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate's degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office
Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• This position is often public facing and requires a professional approach to create a welcoming and respectful environment
• Excellent customer service, verbal and written communication skills and ability to communicate effectively with individuals from diverse backgrounds and cultures
• Ability to explain administrative rules and requirements
• Ability to work in an environment with multiple interruptions and a high level of surrounding activity
• Ability to interface between department and university administration to interpret complex policies
• Strong organizational skills, flexibility in completing tasks, and ability to exercise independent judgment
• Attention to detail and accuracy
• Skill in applying specific well-defined rules, policies, and procedures to work performed

Preferred Qualifications
• Strong computer skills, including experience with Microsoft Office, word processing, spreadsheet, and database applications
• Experience with website maintenance
• Knowledge of university and department degree requirements

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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