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Undergraduate Coordinator

Apply now Job no: 520896
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, Environmental Studies

Department: Environmental Studies Program
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.75 - $19.95 per hour
FTE: 1

Review of Applications Begins
Position closes August 23, 2017

Special Instructions to Applicants
In addition to the online application, complete submissions will include cover letter, resume, and complete answers to the supplemental questions below. The cover letter should address experience with the professional competencies and preferred qualifications posted.

1. This position serves as an important communications link between the students, faculty, staff and campus community. Describe experience you have had that demonstrates your ability to serve in this capacity, effectively conveying sometimes complex and technical information in a sensitive and respectful manner to individuals who may come from diverse and different backgrounds and cultures.

2. This position includes varied job responsibilities in a fast-paced office with frequent interruptions. What methods do you employ to manage time and prioritize work?

Department Summary
The Environmental Studies Program (ENVS) is an interdisciplinary program in the College of Arts and Sciences (CAS) at the University of Oregon (UO). The program offers undergraduate majors in Environmental Studies and Environmental Science, a minor in Environmental Studies and supports the Food studies minor, a master’s in Environmental Studies and a PhD in Environmental Science, Studies and Policy.

Currently ENVS has approximately 31 graduate students, 336 Environmental Studies majors, 280 Environmental Science majors, 77 Environmental Studies minors and 35 Food Studies minors.

Graduate and undergraduate seminars, courses and internships are offered through the program. An Committee of faculty members advises the program director, who determines program direction and policy. Additionally, many faculty from various disciplines (with environmentally-related research interests) provide program support by teaching courses, participating on committees and advising students. The office manager serves as a liaison between the governing faculty and the office staff.

The program’s budget comes from central funds, UO Foundation, a state match account and grants all of which fund program activities.

Position Summary
The undergraduate coordinator position carries out a wide range of duties related to ENVS undergraduate programs. Those duties include managing the administrative portion of the ENVS peer advising program, academic scheduling, delegating office tasks to peer advisors, acting as the liaison between advising faculty and peer advisors, summer student advising (IntroDucktion and departmental), supervising the equipment check out program, general office tasks, providing support to the office manager and monitoring front office reception (providing reception when there are no advisors present).

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

Professional Competencies
• Proficiency with word-processing, spreadsheets, and data entry
• Strong customer service skills and ability to communicate effectively with individuals from diverse backgrounds and cultures
• Experience working in a busy public arena
• Excellent organizational skills
• Ability to manage multiple tasks and simultaneous demands

Preferred Qualifications
• Experience working in higher education
• Experience with Banner Information System
• Experience with academic advising

FLSA Exempt: No


All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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