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Project Manager

Apply now Job no: 520930
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Planning/Project Management

Department: Office of the Vice President for Finance and Administration
Appointment Type and Duration: Regular, Ongoing
Salary: $55,000 - $60,000 per year
Compensation Band: OS-OA06-Fiscal Year 2017-2018
FTE: 1.0

Application Review Begins
August 28, 2017; position open until filled

Special Instructions to Applicants
Please submit a resume; cover letter describing how your background matches the required and preferred qualifications, professional competencies, and responsibilities of the position; the names and contact info for three professional references; and answers to the following supplemental questions (do not exceed three pages in addressing both questions):

1. Describe a critical project you led that showcases your abilities in relationship to the duties of this position. Be sure to describe how you tracked its progress, engaged stakeholders, and ensured that others completed their assignments.

2. Describe how you have achieved excellent writing skills: the ability to convey information effectively while adapting to both audience and circumstances. Describe the experiences that have strengthened or shaped this competency.

Department Summary
The Office of the Vice President for Finance and Administration and its units provide key financial, facilities management, human resource and administrative services to our campus. VPFA includes a broad portfolio of administrative units that directly serve and support all aspects of campus life, from various financial service units, to campus planning and facilities management, to HR and other employee-focused units, as well as safety and risk services, which includes the police, and a number of administrative units.

Position Summary
The Project Manager is responsible for the coordination, launch and administration of a variety of new projects and initiatives for the Office of the Vice President for Finance and Administration (VPFA) aimed at accomplishing the VPFA’s objectives related to the portfolio-wide strategic vision and goals for diversity and inclusion. The Project Manager reports to the Assistant Vice President for Administration/Chief of Staff (AVPA/COS) and also works closely and collaboratively with the VPFA, and directors and staff in units within the VPFA portfolio. The Project Manager will perform the necessary research, outreach and recruitment, process management, documentation, and evaluation to ensure projects meet their objectives within established budgetary and time constraints.

The Project Manager will lead complex cross-unit projects, define project scope, goals and deliverables, and facilitate project teams to accomplish stated objectives. This will include, for example, several cross-unit projects that provide many of the 500+ Finance and Administration employees with access to the training and activities necessary to achieve and sustain an inclusive workplace climate.

The Project Manager will work with internal and external resources such as subject matter experts, data and business analysts, and members of the VPFA leadership teams and diversity committee. He/she/they will foster positive relationships with stakeholders and colleagues. He/she/they will collaborate with staff and stakeholders to identify and resolve challenges that arise during project management. He/she/they will staff the VPFA diversity committee and serve on or staff other committees as assigned.

The Project Manager will be required to regularly exercise independent judgement and maintain a comprehensive knowledge of the use of project management methodologies, processes and tools in order to monitor project objectives, scope and progress against deadlines and budgets. This may involve preparing detailed project plans, schedules and documentation, assigning roles and tasks, setting and facilitating meetings, implementing project management methodologies. The Project Manager will consult with, and make recommendations to, the AVPA/COS and the VPFA as needed, and manage to deadlines and budgets.

The Project Manager will perform research necessary to implement projects successfully and in keeping with current policies and procedures. He/she/they will gather data, prepare analysis, and draft reports as requested by the VPFA or AVPA/COS.

The Project Manager will serve as the Office of the VPFA’s primary point of contact for assigned projects. The Project Manager will develop appropriate strategies and communication plans, draft informational and promotional materials for projects and initiatives, and maintain diversity-related and project-related content on the VPFA website.

The Project Manager will develop assessment goals and measurement activities that assess the effectiveness and efficiency of assigned initiatives and projects. He/she/they will coordinate logistics for survey processes. Integrate assessment efforts with quality improvement efforts. He/she/they will develop and prepare assessment reports as assigned and upon request. He/she/they will make recommendations to for ongoing quality improvement.

Interactions/contacts occur daily with the campus community in the course of performing work including working closely and collaboratively with the VPFA, and directors and staff in units within the VPFA portfolio. The Project Manager will be required to regularly exercise independent judgement and maintain a comprehensive knowledge of the use of project management methodologies, processes and tools in order to monitor project objectives, scope and progress against deadlines and budgets. Work is reviewed regularly by the supervisor to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.

Minimum Requirements
• Two years of project management experience.
• Bachelor's degree from an accredited institution. This may be substituted with four years of relevant work experience (i.e., in project or program management).
• Experience serving as a contributor to communications and publicity materials.
• Experience leading or facilitating teams.

Professional Competencies
• Demonstrated experience with and commitment to working effectively with individuals from diverse backgrounds, and demonstrated effort toward the promotion of an inclusive and welcoming environment.
• Excellent communication skills: communicate effectively with individuals and with groups, in-person and via phone and written correspondence; the ability to vary writing and speaking style to fit the purpose of the communication and adapt to audience and circumstances.
• Ability to operate with tact, diplomacy, and political sensitivity.
• Strong organizational and time management skills.
• Strong computer proficiency, particularly with Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications
• Three years of experience managing projects and/or programs, including at least one year managing both new and on-going initiatives in a large, complex organization like the University of Oregon.
• Track record of adaptability and comfort with ambiguity.
• Familiarity with project management software and tools.

FLSA Exempt: Yes


All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

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