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Advancement Assistant

Apply now Job no: 521100
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: University Advancement
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.75 - $19.95 per hour
FTE: 1.0

Review of Applications Begins
Position closes on September 25, 2017

Special Instructions to Applicants
Complete applications must include work history. Please attach a cover letter, resume, and your responses to the following supplemental questions.

1. Describe your level of experience with word processing, databases, spreadsheets, and graphics software. Indicate the types of documents you prepared and the computer software with which you are proficient.

2. Describe your experience managing projects and coordinating operational needs for an office, including setting priorities, taking appropriate initiative, and being proactive.

3. This position requires the ability to plan and prioritize work, meet deadlines, and coordinate multiple tasks and projects. Describe experience that demonstrates your ability to work effectively in a rapidly changing environment under the direction of multiple supervisors.

4. This position interacts with a wide range of individuals including UO donors and prospects, alumni, UO faculty, leadership, and staff. Describe experience that demonstrates your ability to communicate effectively with individuals from diverse backgrounds and cultures.

Department Summary
University Advancement is responsible for strategically positioning the UO with its various constituents and securing resources to further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. Departments within University Advancement include: Advancement/UO Alumni Association; Development; Stewardship and Public Events; Advancement Operations; Federal Affairs; and State and Community Affairs.

Advancement Operations provides essential services that build a strong foundation from which University Advancement departments can promote the university’s priorities and operate within a framework of efficient business practices. Programs within Advancement Operations include: Prospect Management and Analytics, Financial Services, Talent Management, Employee Relations, Facilities and Office Operations, and IT Services.

Position Summary
The Advancement Assistant provides diversified, high-level confidential support for Advancement Operations, and assists the Office Operations Manager and Associate Director of Facilities and Building Operations in the ongoing development, implementation, direction, management, and evaluation of office operations. Responsibilities include maintaining accounting records, expense processing, streamlining methods, delivering services, researching and collecting data, administrating payroll, and Ford Alumni Center scheduling and event support. Working in an administrative team environment, this position will provide administrative support to University Advancement. Reporting to the Office Operations Manager, this position is responsible for promoting the operational goals of the office.

This position requires independent thinking and the ability to prioritize work assignments, use good judgment, and take initiative to solve problems. Under the supervision of the Office Operations Manager, this position makes decisions about routine office management, prioritizing work assignments, and streamlining workflow.

The Advancement Assistant regularly works with colleagues at all levels of University Advancement and University Communications. This position is also in contact with students, faculty, and staff across campus as well as outside vendors and UO Foundation staff.

Please note that this position works a regular schedule of 8:00 a.m. to 5:00 p.m. Monday through Friday, but may be required to work evenings, weekends, and/or holidays. A flexible work schedule is required based on operational needs.

Minimum Requirements
• Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Discretion and ability to interact with high-level donors, and the ability to maintain a high level of professionalism and confidentiality
• Strong communication skills, independent judgment, and the ability to work effectively with diverse populations
• Ability to set priorities, take initiative, be proactive and follow-up, and manage diverse responsibilities and multiple tasks
• Excellent writing, editing, grammar, and proofing, and attention to detail skills
• Excellent organizational skills
• Strong analytical and creative abilities
• Commitment to promoting and enhancing diversity and equity
• Self-motivated, punctual and reliable; organized and flexible
• Ability to work in team environment with distractions

Preferred Qualifications
• Experience with client and external constituency customer service
• Experience with Word, Excel, Power Point, proven graphics computer skills and database computer applications
• Experience with payroll processing and Banner systems
• Experience in higher education
• Experience with a scheduling database
• Working audio/video knowledge
• Administrative support experience in a multi-supervisor environment

FLSA Exempt: No


All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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