Department: FASS: Finance & Administration Shared Services
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $16.14 - $24.33 per hour
Review of Applications Begins
Position closes on November 27, 2017
Special Instructions to Applicants
Complete applications must include the following: the online application, a resume clearly describing how you meet all qualifications, and answers to the following supplemental questions:
Please number your responses and limit answers collectively to one page.
1. Describe three crucial elements necessary for the effective facilitation of a staff recruitment.
2. Detail your experience working in a complex environment; please focus your answer on the following three emphases: compliance, communication, and customer service.
The Finance and Administration Shared Services Department (FASS) provides service within the VPFA (Vice President Finance & Administration) portfolio specific to four business functions: Budget and Finance, Human Resources, Information Technology, and Purchasing and Accounts Payable.
The mission of the Shared Services Human Resources group is to provide centralized service, offering our expertise in a wide variety of functions including: staff and student recruitment, employee relations, workforce planning, training, and payroll administration. We are committed to provide superior customer service and create partnerships with our customers and campus constituents to ensure their needs are fulfilled to the highest standard.
The FASS unit provides administrative services for several departments within the VPFA portfolio including:
• Campus Planning and Facilities Management: Campus Planning, Design and Construction, Facilities Services, Utilities and Energy, and the Office of Sustainability
• Safety and Risk Services: UO Police Department, Emergency Management and Fire Prevention, Risk Management and Environmental Health and Safety, and Campus GIS
• Department of Parking and Transportation
• Printing and Mailing Services
The purpose of this position is to provide critical and confidential human resources support to all units supported by Finance and Administration Shared Services. This position will focus specifically on the coordination of staff recruitments, researching and analyzing employment practices, facilitating meetings, explaining policies and procedures, and assisting in the development of HR programs and services. Responsibilities include interpreting and applying the appropriate policies/procedures and rules/regulations in multiple units to ensure compliance and to facilitate the smooth functioning of HR administrative operations. Serves as the point-of-contact for providing advice, direction, and information including making decisions and implementing action plans of administrative related functions for department managers and search chairs. The HR Specialist may also provide administrative support for the day-to-day operations of the FASS-HR Unit.
The HR Specialist routinely works with members of the campus community, students and employees, as well as members of the public.
The HR Specialist works as a member of a team while frequently performing tasks independently, exercising independent judgment and decision making on a daily basis. These decisions include initial evaluation of staffing needs, problem solving and implementation of initiatives to solve problems, determination of best method and materials necessary to perform a particular task, setting priorities, assessing customer needs and responding to those needs.
Work is reviewed regularly by the managing supervisor to ensure that it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.
This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.
• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.
One year of post-secondary education may be substituted for up to one year of experience.
• Ability to perform duties in a way that advances and supports the mission of the department and university
• Ability to work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions
• Ability to take initiative, looking for what needs to be done and doing it
• Ability to pay close attention to detail
• Ability to maintain a safe and safety-conscious workplace
• Willingness to maintain a respectful workplace and model a positive and proactive attitude
• Willingness to model the highest ethical standards
• Ability to provide superior customer service
• One-year experience in a human resources role
• Experience in the facilitation of meetings
• Experience working in a higher education setting
• Experience with MyTrack (or similar) talent management system
• SHRM or PHR Certification
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.