Department: University Advancement
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.89 - $20.15 per hour
Review of Applications Begins
Position closes December 19, 2017
Special Instructions to Applicants
Complete applications must include work history and responses to the required supplemental
1. Describe your experience providing secretarial and administrative support for multiple managers with different work styles and travel schedules. Please include examples that demonstrate your experience in prioritizing requests; maintaining confidential files; coordinating general office functions; and anticipating managers' needs when preparing for meetings, events, and travel.
2. Describe your level of experience with word processing, databases, spreadsheets, and graphics software. Indicate the types of documents you prepared and the computer software with which you are proficient.
3. This position interacts with a wide range of individuals including UO donors and prospects, alumni, faculty, and staff. Describe experience that demonstrates your ability to communicate effectively with individuals from diverse backgrounds and cultures.
4. Describe your experience providing budgetary support, including monitoring expenditures, reconciling accounts, and processing invoices and other similar documents.
University Advancement is responsible for strategically positioning the UO with its various constituents and securing resources to further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. Departments within University Advancement include: Advancement/UO Alumni Association, Development, Stewardship and Public Events, Advancement Operations, Federal Affairs, and State and Community Affairs.
Divisions within the department support the entire university campus by coordinating fundraising priorities and goals, collaborating in the preparation of annual goals and plans, and providing recommendations and counsel for implementing development activities university-wide. Regional Advancement is responsible for securing and stewarding philanthropic gifts and raising funds from private sources to fund priorities outlined by the university’s faculty and administrative leadership. The unit has employees working out of the central office (Ford Alumni Center), the Portland White Stag building, and the UO Bend Center. Regional advancement officers work collaboratively with the development offices within the schools and colleges.
The purpose of this position is to provide an array of confidential administrative, coordinator, and secretarial functions to the regional and/or unit based development programs, including travel arrangements, calendar coordination, event planning, maintaining department accounting records and general office management duties. Working in an administrative team environment, this position will provide administrative support to development officers as assigned.
• Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;
• An Associate's degree in Office Occupations or Office Technology;
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
• Proven experience with client and external constituency customer service
• Excellent organizational skills
• Advanced experience with Microsoft Office software suite, including the ability to format, filter, and use basic formulas within Excel; proven graphics computer skills, and database applications
• Discretion and ability to interact with high-level donors, and the ability to maintain a high level of professionalism, discretion, and confidentiality
• Strong communication skills, independent judgment, and the ability to work effectively with diverse populations
• Ability to set priorities, take initiative, be proactive and follow-up, manage diverse responsibilities and multiple tasks
• Commitment to, and experience with, promoting and enhancing diversity and equity
• Excellent writing, editing and proofing, and attention to detail skills
• Self-motivated, punctual and reliable, organized and flexible
• Ability to work in team environment with distractions
• Strong analytical and creative abilities
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.