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Academic Affairs Administrative Assistant

Apply now Job no: 521793
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Legal/Law

Department: School of Law
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.89 - $20.15 per hour
FTE: 1.0

Review of Applications Begins
Position closes March 5, 2018

Special Instructions to Applicants
Please apply online and submit a resume, a cover letter that clearly articulates how your knowledge and skills make you an ideal fit for this position, three professional references, and responses to the following questions:

1. Please describe your experience with organizing competing priorities and deadlines. Include specific examples of your strategies.

2. This position tracks data for multiple purposes and produces spreadsheets, reports, and other documents. This includes formatting, proofreading, editing, auditing, and navigating information from different types of software and platforms. Please describe your skills and experiences with such responsibilities. Indicate software, platforms, and databases with which you are proficient.

3. What do you see as the most important attributes and skills needed to be successful working independently and as a member of a team? Describe work situations that have prepared you to work independently as well as part of a team.

Department Summary
As the state’s only public law school, the University of Oregon School of Law is charged with providing an exemplary, accredited legal education in a cost-effective manner. The School is an integral part of higher education in Oregon and the Eugene-Springfield community.

Position Summary
Within the School of Law, the Office of Academic Affairs consists of the Associate Dean for Academic Affairs, the Associate Dean for Programs and Faculty Research, the Director of Academic Excellence Program, the Academic Affairs Manager, and the Registrar. This position will support activities and tasks at the intersection of these positions as the Administrative Assistant for the Office of Academic Affairs.

The Academic Affairs Administrative Assistant will provide administrative support for the Associate Dean for Programs and Faculty Research (ADPFR) on signature events, faculty-related communications, the clinics and externship programs, and research award/grant activities. The Academic Affairs Administrative Assistant will also provide support for the Director of Academic Excellence Program on academic success initiatives.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
• An Associate degree in Office Occupations or Office Technology;
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Strong writing and editing skills.
• Demonstrated strong organizational, administrative, and interpersonal skills that indicate the ability to work as part of a team or independently.
• Demonstrated ability to work effectively and utilize a range of communication channels with diverse groups of students, faculty, administrators, staff, and members of the bench and bar from a wide range of backgrounds.
• Demonstrated proficiency in Word, Excel, Powerpoint, and Outlook (or similar).
• Demonstrated knowledge of data integrity, integration, and reporting.

Preferred Qualifications
• Bachelor’s degree from accredited post-secondary school.
• Three years of professional work experience.
• Experience in a law school or university academic affairs setting.
• Proficiency in social media and experience with electronic newsletters.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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