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Collections Manager

Apply now Job no: 521797
Work type: Faculty - Other
Location: Eugene, OR
Categories: Library

Department: Library
Rank: Assistant Librarian
Annual Basis: 12 Month

Review of Applications Begins
February 22, 2018; open until filled

Special Instructions to Applicants
In addition to your online application, please include:

1) A cover letter that clearly articulates how your knowledge and experience make you an ideal candidate for this job.

2) A current resume or CV.

3) Three professional references, one of whom must be your current supervisor. (Note: References are contacted at the final stage of the recruitment process and only after prior notification to the candidate.)

Department Summary
As an essential partner in the University’s educational, research, and public service mission, the University of Oregon Libraries enriches the student learning experience, encourages exploration and research at all levels, and contributes to advancements in access to scholarly resources. The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. The library is a member of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, Coalition of Networked Information, EDUCAUSE, and other major organizations. The Libraries is also a member of Oregon WIN, a consortium of universities and community colleges that operates an educational broadband service network. In addition to a full range of research library programs, the UO Libraries also provide many of the university's central educational technology services, including learning management system administration, classroom technology support, broadcast-quality video production, distance education delivery, streaming media, educational technology support, and technology-related faculty development and training.

Special Collections and University Archives (SCUA) is the primary repository for the University’s archives, rare books, historic photographs, and one of the largest historical manuscript collections in the Pacific Northwest. As the largest historical repository in the state, it provides extensive public access to its collections and is thus a critically important source of Oregon and Pacific Northwest historical materials to be used for research, publication and instruction.

Position Summary
Under the general direction of the Director of Special Collections and University Archives, the Collections Manager (CM) oversees the management of the collection lifecycle from intake to patron use. The CM coordinates the storage and movement of 25,000 linear feet of collections, maintains collection data for stack management and circulation using automated tools, oversees accessioning, arrangement and description of archival and manuscript material, and works with public services to ensure success of patron delivery systems and services. The duties performed support all units of the department; the position works with collections in all formats from all units, including manuscripts, University Archives, rare books, and photographs. The CM supervises processing staff, as well as students involved in the stacks and circulation functions.

Minimum Requirements
• MLIS or equivalent terminal degree and experience in a field relevant to managing Special Collections & Archives.
• Minimum 4 years’ experience in managing archival collections storage, circulation and security, preferably in a university research library.
• Experience with ArchivesToolkit and/or ArchivesSpace.
• Demonstrated expertise with circulation workflows, access systems, and content management systems and standards for archival collections.
• Knowledge and experience creating MARC records for archives and manuscript collections.

Professional Competencies
• Strong communication skills and track record of collaboration with internal and external partners.
• Demonstrated project management experience, including ability to supervise staff assigned to projects.
• Ability to support and enhance a diverse learning and working environment.

Preferred Qualifications
• Experience in arranging and describing primary source materials in an archival setting according to accepted national standards.
• Knowledge and experience using ExLibris Circulation module.
• Knowledge of nationally-accepted archival standards for description, such as Describing Archives: a Content Standard (DACS) and RDA.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

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