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Administrative and Faculty Support Specialist

Apply now Job no: 521804
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Legal/Law

Department: School of Law
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.89 - $20.15 per hour
FTE: 1.0

Review of Applications Begins
Position closes March 5, 2018

Special Instructions to Applicants
Please apply online and submit a resume, cover letter, three professional references, and responses to the following supplemental questions:

1. This position requires a high level of professionalism and attention to detail. Describe your experience providing customer service and support for a professional office, including answering the telephone, coordinating services, replying to email, greeting visitors, providing information or referrals, and other types of general assistance, in a fast paced environment. Include examples that demonstrate your ability to communicate effectively with individuals from diverse backgrounds and cultures.

2. This position requires a high level of software knowledge and expertise. This position supports faculty and administrators by providing software trouble-shooting and by producing spreadsheets, reports, correspondence, exams, presentation materials, course materials, and other documents. This includes formatting, proofreading, editing, and file maintenance. Describe experience that has prepared you to assume these responsibilities.

3. This position requires the ability to manage or coordinate many different services. This includes managing mail distribution as well as the scanning, FAX and photocopy services. Describe your experience in project management.

Department Summary
As the state’s only public law school, the University of Oregon School of Law is charged with providing an exemplary, accredited legal education in a cost-effective manner. The School provides a broad-based legal education to approximately 500 students, supported by 35+ faculty and 25+ other administrative personnel. The School is an integral part of higher education in Oregon and the Eugene-Springfield community.

Position Summary
The purpose of the Administrative and Faculty Support Specialist is to provide a wide variety of services related to the smooth and effective functioning of the law school. This includes communication (face-to-face, electronic, telephone) with staff, students, faculty, administrators, vendors, other departments on campus, and the general public. Essential services may include but are not limited to: providing telephone answering and message services, ensuring that supplies are ordered in a timely cost effective manner, sorting and distributing mail, delivering messages providing room scheduling services, posting notices, operating and maintaining photocopiers and fax machines, coordinating and supervising student workers, and maintaining the professional appearance of the reception areas, work rooms and kitchen areas.

The Administrative and Faculty Support Specialist may assist faculty and staff with complex word processing projects, Excel spreadsheets, and PowerPoint presentations in addition to overseeing logistics related to coursework, events, and committee work. In addition, the Administrative and Faculty Support Specialist will support the needs of the floor in which he/she is assigned to, including developing and maintaining electronic and paper files, composing correspondence, maintaining records and performing other duties as required.

As a member of the Administrative Support team, the Administrative and Faculty Support Specialist works closely with their supervisor and Administrative Support team members to effectively communicate, share information and provide support as needed to other departments within the School of Law.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
OR
• An Associate degree in Office Occupations or Office Technology;
OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Proficiency with word-processing, spreadsheet, and database computer applications and ability to learn new programs.
• Strong customer service and oral and written communication skills.
• Demonstrated experience working effectively with individuals from diverse backgrounds and cultures.
• Strong organizational skills and attention to detail.
• Ability to work effectively as a team member and exercise good judgment at all times.
• Ability to complete job assignments in a timely manner in an environment with frequent interruptions in a busy, noisy office setting.

FLSA Exempt: No


All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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