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Grant Technician

Apply now Job no: 521890
Work type: Classified Staff
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants

Department: Materials Science Institute
Classification: Grants/Contracts Technician
Appointment Type and Duration: Regular, Ongoing
Salary: $16.14 - $24.33 per hour
FTE: .75

Review of Applications Begins
Position closes March 26, 2018

Special Instructions to Applicants
Please include the following with your online application:

1. Cover letter summarizing your qualifications and interest in the position.
2. Resume.
3. Three professional references, at least one of which is a previous supervisor.
4. Responses to the following supplemental questions:

1. Describe your experience with grant and contracts administration, and providing accounting support (purchasing, accounts payable, travel claims) while maintaining accountability and compliance.

2. Describe your experience using automated accounting systems and spreadsheets.

3. Describe experience that demonstrates your ability to communicate effectively and explain fiscal detail and policies to individuals from diverse backgrounds and cultures.

4. What do you see as the most important attributes and skills needed to be successful working independently and as a member of a team? Describe work situations that have prepared you to work independently as well as part of a team.

Department Summary
The Materials Science Institute fosters research and education in the nature and properties of solids and liquids by encouraging collaborations between scientists in physics and chemistry. Collaboration between Institute members and industrial research laboratories is common and an important dimension of the program. The MSI members are active in the study of the structure, reactivity and thermodynamics of materials in addition to their electronic and optical properties. The Materials Science Institute consists of 28 faculty members, 8 faculty associates and over 175 research support staff. Our annual budget is about $18 million, primarily from federal research grants and institutional research funds.

Position Summary
The Grant Technician is a member of the administrative team of the Materials Science Institute. The position will have task assignments from the Business Manager, and will work closely with the Grant Coordinator to advise MSI Principal Investigators and researchers in maintaining grant/contract accountability and compliance, in accordance with funding agency award agreements, university policy, and general accounting principles and procedures.

The position reviews terms and conditions of awards, and provides accounting support in adhering to legal, policy, and technical requirements. Using the Banner Financial System and Excel, this includes maintaining shared ledgers for grants funds, cost share funds, matching funds (external and internal), and other related research funds, such start-up packages, retention funds and professional development funds.

This position will evaluate and approve purchase requisitions, place orders, process invoice payments, journal vouchers, Personal Services Contracts, and travel reimbursements. The position will verify accuracy of receipts and expense claims, and review account files to ensure audit trail requirements are met.

Minimum Requirements
• 12 quarter hours (8 semester hours) of accounting courses AND two years of experience which included preparing financial reports; making annual or biennial closing entries; interpreting financial data and advising administrators;
• An Associate Degree in Accounting;
• An equivalent combination of education and experience.

Professional Competencies
• Familiarity with Microsoft Office (including Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and other software programs.
• Strong customer service skills and the ability to communicate effectively with individuals from diverse backgrounds and cultures.

Preferred Qualifications
• Grant administration experience.
• Experience with complex financial and administrative policies, rules, and procedures in a higher education setting.
• At least three years of experience in an accounting capacity.
• Experience with Banner FIS (financial application used in higher education).

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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