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Maintenance Program Specialist

Apply now Job no: 521920
Work type: Classified Staff
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support

Department: Campus Planning & Facilities Management - Utilities & Energy
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $16.14 - $24.33 per hour
FTE: 1.0

Review of Applications Begins
Position closes April 1, 2018

Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application.
Complete applications must include an online application, a cover letter, resume and an answer to the following supplemental question:

Please describe your experience drafting preventive maintenance procedures for mechanical and electrical systems on Steam, Chilled Water, High Voltage Electrical equipment and other systems in an industrial environment.

For full position description, please email

Department Summary
Campus Planning and Facilities Management (CPFM) is a vibrant department, which comprises five units, and approximately 270 employees: Facilities Services, Utilities & Energy, Campus Planning, Office of Sustainability, and Design & Construction. The units of CPFM strive to provide excellent customer service to the University of Oregon campus and operate with the highest professional standards, communicating and collaborating with customers to support the stewardship of the campus.

Utilities and Energy (U&E) provides Steam, Chilled Water, Electricity, and other district energy services for the University of Oregon. The Utilities and Energy Department is comprised of specialized and diverse staff including Electrical Technicians, Co-Generation Engineers, Maintenance Technicians, and administrative staff. The Utilities and Energy staff work 24 hours a day to ensure safe, reliable, and energy efficient utilities are delivered to the University of Oregon. The department is responsible for all aspects of operations, maintenance, and repairs of the campus utility systems including a 10MW Combined Heat and Power (CHP) plant, 6.5MW emergency power generation, production and distribution of campus heating steam using two industrial natural gas fired boilers, production and distribution of electrical power, 7,500 ton chilled water plant and distribution system, compressed air, and other services to more than 80 buildings and over 4 miles of distribution tunnels. The department works closely with other campus departments from across different business units to ensure effective operations, avoid unsafe conditions, and mitigate service interruptions in all utility functions.

Position Summary
The purpose of this position is to provide support to the Utilities and Energy (U&E) Department in support of Planned and Unplanned Work Management using the Enterprise Asset Management System (EAMS). Incumbent responsibilities include providing maintenance program assistance to three U&E supervisors with development of standardized maintenance procedures, planned maintenance (PM) and predictive maintenance (PdM) to support the Reliability Centered Maintenance Program which includes programming and scheduling maintenance within the EAMS.

This position will also implement work orders for planned and unplanned maintenance and work closely with the Facilities Department Work Control Manager and Asset Reliability Manager to ensure business rules and CMMS functions are standardized and in compliance with established CPFM business rules. This position will provide leadership with reports and make recommendations for process improvement upon regular assessment of discrepancies in workflow and analysis of developing patterns.

This position is responsible for the effective assignment of budget work codes to applicable work orders and is responsible for ensuring all forms of work are associated with budget line items within the U&E maintenance program of over $3 million.

This position will be responsible to ensure integrity of U&E work management related data within the EAMS. This includes monitoring department activities within the EAMS and ensuring all participating staff functions adhere to CPFM and local U&E standards. This position will be responsible for developing internal protocol for data assessment.

The incumbent must be familiar with and knowledgeable of internal standards for implementing work management within CPFM, using external standards such as APPA, ASHRAE, OSHA, NFPA and other state, federal codes and industrial guidance.

The Maintenance Program Specialist reports to the U&E Maintenance Supervisor. Ongoing informal review of daily activities is a collaborative effort between the incumbent and the CPS Management Team which includes the Director, the Electrical Supervisor, Maintenance Supervisor, and Operations supervisor.

This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

Professional Competencies
• Perform duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Take initiative, looking for what needs to be done and doing it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.

Preferred Qualifications
• Two years of demonstrated experience creating preventive and predictive maintenance procedures for utility-related systems or heavy industrial environment.
• Two years of demonstrated experience creating work orders and managing all phases of work in support of planned and unplanned maintenance.
• Two years of demonstrated experience using FAMIS or Asset Works software suites.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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