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Office Specialist 2

Apply now Job no: 522100
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Education, Student Life/Services

Department: Undergraduate Studies Admin
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.89 - $20.15 per hour
FTE: 1.0

Review of Applications Begins
Position closes April 30, 2018

Special Instructions to Applicants
Upload the following documents with your online application:

1. Cover letter explaining your interest in the position and how your qualifications meet the duties/responsibilities of this job

2. Current resume or vita, including employer name and employment dates

3. Three professional references, including one past supervisor. Candidates will be notified prior to reference checks being conducted.

4. Answer to the following questions:

a. One of the University of Oregon's core values is diversity, in which we seek to foster equity and inclusion in a welcoming, safe, and respectful community. What is your definition of diversity and how do you exemplify the UO's core value of equity and inclusion?

b. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities at once. Describe how you manage work in a busy office environment. How do you ensure that information is tracked and dealt with appropriately and in a timely manner?

Department Summary
The Division of Undergraduate Studies (UGS) promotes academic excellence, universal access, engagement and achievement for the student scholar. UGS programs focus on the educational trajectory of the student by providing opportunities and services essential for progress toward scholastic objectives and intellectual development. UGS departments and programs serve the entire population of UO undergraduate students and partner closely with other campus units to support student success.

UGS units include: the Accessible Education Center (AEC); the Center for Undergraduate Research and Engagement (CURE); Academic Residential Communities (ARCs) and First-Year Interest Groups (FIGs); Office of Academic Advising (OAA) – including the Health Professions Program, PathwayOregon and Student Support Services; Office of Distinguished Scholarships, and the Tutoring and Learning Center.

Position Summary
Undergraduate Studies Administration provides centralized support to each of its departments and programs. This OS2 position is an essential UGS Admin team member and is primarily responsible for payroll functions, supply orders, invoice payments, travel reservations and reimbursements, room scheduling and catering orders, and other administrative support as needed.

The OS2 position receives information and work requests from a variety of UGS staff which requires a high level of professionalism and the ability to prioritize and accomplish tasks in a timely, efficient and accurate manner. Due to the sensitive nature of student information, maintaining confidentiality standards are of the utmost importance. The OS2 reports to the UGS Business Manager, however work is reviewed by a variety of managers throughout the division.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
• An Associate degree in Office Occupations or Office Technology;
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Strong written and oral communication skills, including the ability to write and speak on behalf of the UGS division regarding business functions.
• Demonstrated level of organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail oriented and time sensitive environment.
• Demonstrated proficiency with MS Office Suite (or similar).
• Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies.

Preferred Qualifications
• One year professional experience in higher education.
• Bachelor’s degree from an accredited institution.
• Experience using Banner database or similar system.
• Special events planning and coordination.
• Travel arrangement preparation.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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