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Administrative Support

Apply now Job no: 522237
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Music/Dance

Department: SOMD
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.89 - $20.15 per hour
FTE: 1.0

Review of Applications Begins
Position closes June 1, 2028

Special Instructions to Applicants
Please include your responses to the following supplemental questions with your online application:

1) Describe your experience providing reception and customer service support for a busy public office. Please include examples that demonstrate your ability to accurately explain rules and procedures to individuals from diverse backgrounds and cultures.

2) This position is responsible for creating financial reports, on short notice, that the Music/Dance areas may need to determine how to deal with an unanticipated expenditure. Give an example in your work experience where you had to meet a last minute request such as this while ensuring that the information you provided was accurate and easily understood?

3) Describe your experience providing general clerical support for an office, including creating documents or forms; maintaining and creating databases; arranging for office or building needs, such as equipment maintenance and repair; ordering office supplies; maintaining files and records; scheduling rooms.

Department Summary
The School of Music and Dance (SOMD) is one of the largest and most comprehensive music institutions in the western United States. With about 80 faculty members, the school provides opportunities for more than 4,500 University students yearly--undergraduate and graduate, music majors and non-majors--to study the intricacies of composition, music theory, music history, music education, conducting, ethnomusicology, jazz studies, music technology, pedagogy and performance. Students can study all of the band and orchestral instruments, piano, organ, voice, harpsichord, harp, and guitar. More than 20 major vocal and instrumental ensembles give public performances throughout the year.

The Department of Dance within the School of Music and Dance offers dance majors (BA,BS) and a minor at the undergraduate level. There are 45-55 undergraduate majors and 20-30 minors in any given year. (No graduate level classes being offered beginning Fall 2019). In DANC classes open to all University students, 900-1,100 are enrolled each term. Some dance courses (4 credits each) satisfy general university requirements, and freshman seminars are frequently offered in DAN. The Department produces a variety of public performances in Dougherty Dance Theatre, ranging from the informal Open showing, Quarterly, and Loft series, to formal concerts presenting faculty, student, and guest artist work.

Position Summary
This position will assist SOMD to provide administrative support including: Assist Dance Department Head to draft instructional schedule each term and input course changes in Banner; work with Dance faculty to coordinate and submit changes to University catalog; advise and inform faculty of policies and procedures; identify students eligible to graduate each year and participate with commencement planning; maintain student files, maintain department calendar.

The Office Specialist 2 will also assist the Coordinator of Finance and Operations with preparing budget analysis reports as requested and processing payments through UO foundation and state funds. This position provides support for travel, purchase orders, personal services contracts, facilities use agreements and loan agreements; assists with fiscal year closing of books and setting up accounts for the new year; reconciles accounts on a monthly basis; and processes invoices, journal vouchers and deposits in compliance with UO Policies and Procedures.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
OR
• An Associate degree in Office Occupations or Office Technology;
OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Ability to be detail-oriented, organized and to take initiative.
• Ability to communicate and greet the public and assist them in a polite and friendly manner.
• Working knowledge of computer programs.

Preferred Qualifications
• Experience working in higher education.
• Experience in Excel spreadsheets.
* Ability to perform FIS and HRIS accounting functions (or similar software).
• Ability to access student information using UO Banner, Cognos and Advising Access on DuckWeb (or similar function/software).

FLSA Exempt: No


All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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