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Program Support Specialist

Apply now Job no: 522299
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Architecture/Art/Design, Planning/Project Management

Department: College of Design
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $13.89 - $20.15 per hour
FTE: 1.0

Review of Applications Begins
Position closes June 26, 2018

Special Instructions to Applicants
Please include a letter of interest and updated resumé along with your online application listing your relevant qualifications, and attach a document with your responses to the following questions:

1. This position works in a complex environment with many involved tasks. Please describe your experience managing shifting priorities, meeting tight timelines for delivery of work, and strategies you employ in managing workload generally.

2. This position requires an eye for detail and thoroughness in the execution of complex, multi-part projects. Please describe your experience in shepherding a complex project to completion, including strategies you employed to ensure success.

3. Our office is committed to the principles of access, equity, and inclusion in our day-to-day operations. Drawing from your past experience when applicable, please describe how you see yourself contributing to these values as part of our administrative team.

Department Summary
The School of PPPM Administrative Hub (“the Hub”) is an administrative unit that serves the School of Planning, Public Policy and Management (“PPPM”) and the Department of the History of Art & Architecture (“HAA”). The Hub provides a full range of support services to the faculty and students of these two departments.

Position Summary
This position is responsible for coordinating faculty and program services for the School of PPPM and the Department of the History of Art and Architecture. The primary duties include preparation of personnel/payroll materials, course scheduling, event coordination and support for both units.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
• An Associate's degree in Office Occupations or Office Technology;
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Coordinating multi-layered projects.
• Effective communication in person, over the phone and via email.
• Working in a team-oriented environment.
• Intercultural competency.
• Detail-oriented.

Preferred Qualifications
• Experience working with Banner.
• Experience in higher education administration.
• Bachelor's degree.
• Experience as lead in organizing events.
• Demonstrated experience working with hiring and human resources processes.
• At least one year of professional experience in an administrative environment, including some element of detail-oriented data entry.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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