RSS Icon

Administrative Program Assistant

Apply now Job no: 522536
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Student Life/Services

Department: Univ of Oregon Office of Dean Students
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $15.04 - $22.34 per hour
FTE: 1.0

Review of Applications Begins
Position closes July 25, 2018

Special Instructions to Applicants
Please submit the following with your online application:
• Cover letter explaining how you meet each of the required minimum qualifications, professional competencies, and any preferred qualifications. It is preferred that you provide that information in a bulleted list or in a table within your cover letter.
• Chronological resume including work experience, education, and applicable certifications.
• Name and contact information for three professional references, one of which must be a current supervisor (or most recent supervisor if not currently employed). Candidates will be notified prior to references being contacted.
• Answers to the following supplemental questions. Number your responses to correspond to the questions and describe your experience and training related to each question. Please limit responses to no more than 2 pages.
1. The Division of Student Life is committed to creating a multicultural organization that actively respects, includes, and engages everyone. What does this mean to you and how, if you were selected as the Administrative Program Assistant in the Women’s Center, will you help us meet this goal? Further, how will you encourage and develop a commitment to inclusivity amongst the students with whom you will be working?
2. Please share unique challenges you believe an anti-oppression organization like the Women’s Center may face when coordinating, publicizing or executing programs related to sensitive or controversial issues? What steps would you take to navigate these challenges?
3. This position requires attention to logistical detail and thoroughness in the execution of complex, multi-part programs and projects while attending to a high-traffic student resource space. Please describe your experience in managing a complex project to completion, including strategies you employed to ensure success.

Department Summary
The Office of the Dean of Students is committed to advancing student learning that builds community. The Office of the Dean of Students is a learning organization that creates engaging environments to transform student learning; encourages a caring and safe community that increases our students' abilities to learn and make healthy choices; promotes inclusiveness, supports the success and growth of all students; prepares students to think critically, practice skills, and clarify values--all of which they can use throughout their lifetime; and enriches the student experience. The programs reporting to the Associate Vice President and Dean of Students work with Student Life staff, student groups, and other members of the university community in the development of curricular and co-curricular opportunities that assure the integration of academic and student life.

The UO Women's Center is student fee funded program whose mission is to advocate for the best educational and working environment for women and people of all genders at the University of Oregon. This is accomplished by working toward societal change and the end of oppression and by supporting personal growth. The Women's Center offers leadership and internship opportunities for students who help develop programs to meet the needs of women and people of all genders on campus and in the community. These programs include, but are not limited to symposiums, workshops, discussion/support groups, a quarterly magazine, and campus/community events like Take Back the Night, International Women’s Day Celebration and OUT/LOUD Queer and Trans Womxn’s Performance Fest. The UO Women's Center reports to the Office of the Dean of Students.

Position Summary
The purpose of this position is to assist the Director with the ongoing direction of the center’s visibility, outreach and programming efforts by providing all facets of conference, meeting and event planning logistics. The position is responsible for establishing and maintaining procedures such as negotiating contracts with vendors for services, planning logistical arrangements, coordinating with presenters and performers’ travel and hotel arrangements, and overseeing the production of information necessary in carrying out and marketing various programming and outreach activities.

The position will coordinate these projects/events in conjunction with student staff to accomplish achievable, identifiable goals and objectives; analyze, monitor, prepare and defend the center’s annual financial budget; monitor the center’s activities for compliance with applicable ASUO and UO laws, rules, policies, and procedures; prepare and coordinate interagency agreements, PSC contracts, leases, RFPs, or other agreements; and identify and project program related trends. The position will also assist the Director with the preparation of annual reports and develop long and short range operational or program goals. On a regular basis, the position will provide resources and referrals to students and center visitors.

Minimum Requirements
• Three years of office experience which includes two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

Professional Competencies
• Ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
• Demonstrated high-level attention to detail and excellent organizational, decision-making and time management skills.
• Proven ability to be proactive and anticipate needs.
• Demonstrated strong interpersonal, oral and written communication skills.
• Discretion and the demonstrated ability to maintain confidentiality and adhere to the highest ethical standards.
• Proficiency with word processing, spreadsheets and database computer applications.
• Ability to support and promote an inclusive and welcoming environment.

Preferred Qualifications
• Experience mentoring and supervising student employees.
• Understanding of feminist theory.
• Experience with the application of policies and procedures, preferably in a higher education context.

FLSA Exempt: No


All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

Back to search results Apply now Refer a friend

Share this: | More