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Administrative Prog Specialist

Apply now Job no: 523218
Work type: Classified Staff
Location: Eugene, OR
Categories: Admissions/Financial Aid/Enrollment Management, Administrative/Office Support

Department: Financial Aid and Scholarships
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $16.30 - $24.57 per hour
FTE: 1.0

Review of Applications Begins
Position closes December 10, 2018.

Special Instructions to Applicants
Please submit a cover letter, your current resume, and three references.

Department Summary
The purpose of the Office of Student Financial Aid and Scholarships (OSFAS) is to ensure, to the extent possible that students who have the motivation, desire and potential to attend the University of Oregon do not have their opportunities limited due to their or their family’s lack of resources to pay for educational expenses. Our intent is to treat all applicants and their families in the most equitable, consistent and efficient manner possible and to ensure that aid is delivered in a timely fashion. During an average school year, the OSFAS processes over $243m in federal, state, institutional, foundation and external financial aid funds to UO students.

The services provided by this office have a tremendous impact upon the student population, the entire university community and the general public perception of the university. A quality financial aid program ties in directly with the university’s mission of providing educational opportunity and access to a quality educational experience, as well as the recruiting and retention effort. A compliant financial aid office is essential to the institution’s ability to maintain eligibility to participate in the federal and state student aid programs.

Position Summary
As an active member of the management team, this position is responsible for the interpretation and application of federal, state and university laws, rules, regulations and policies for the financial aid verification, return to title IV and federal work-study programs. This includes assisting with documenting accuracy of student FAFSA information, ensuring that financial aid is returned to the federal programs when student eligibility changes, and administering the federal work-study program.

Minimum Requirements
• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
• An equivalent combination of training and experience.

One year of post-secondary education may be substituted for up to one year of the experience.

Professional Competencies
• Strong organization skills, ability to prioritize tasks, sound decision making and analytical skills.
• Strong collaboration skills.
• Ability to establish and maintain open, effective, and positive working relationships with clients, co-workers, superiors, representatives of other organizations and the general public. The employee must work effectively within an increasingly diverse population.

Preferred Qualifications
• Experience in higher education, reconciliation, office accounting, and Banner experience.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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