Department: University Advancement
Classification: Executive Support Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $15.04 - $22.34 per hour
Review of Applications Begins
Position closes December 19, 2018.
Special Instructions to Applicants
Please submit the following with your online application:
• A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the requirements outlined in the job announcement; this should include a description of your experience managing competing priorities or expectations, and the strategies you use to stay organized.
• A resume of your educational and professional work experience.
• Three professional references.
University Advancement is responsible for strategically positioning the University of Oregon with its various constituents and securing resources to further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. Departments within University Advancement include University of Oregon Alumni Association, Development, Principal and International Gifts, Advancement Operations, Federal Affairs, and State and Community Affairs.
Development in University Advancement is a comprehensive fundraising department supporting the entire university campus with an overall mission to sustain and enhance excellence at the University of Oregon.
The Executive Development Assistant provides confidential administrative support services to the central development team. This position supports the Assistant Vice President, Development Programs and Oregon Regional (AVP) and the Executive Director, Development Programs (Executive Director), and reports to the Administrative Program Manager. The AVP and the Executive Director oversee all development office units throughout campus, manage high-level relationships with donors, and work closely with deans and other academic leadership to set and implement fundraising goals and strategies for the University. This position will be a crucial player in the overall success of both teams.
Building a comprehensive knowledge of the University of Oregon, its donors and stakeholders, and the $3 billion campaign, the Executive Development Assistant will support two executive leaders through fostering positive relationships with internal and external constituents, managing the AVP’s and Executive Director’s calendars, maintaining effective workflow throughout University Advancement’s offices, and tracking, implementing, and reporting on projects and deadlines. To be successful, this position will need to exercise independent judgment, take initiative, and work flexibly as part of the development administrative support team. In addition, the Executive Development Assistant will need to be able to stay organized, work with highly confidential and sensitive information, and provide excellent customer service.
• Three years of clerical/secretarial experience which included:
- one year at a full performance level performing typing, word processing, or other generating of documents; AND
- lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the one year at the full performance level.
• Proven ability to handle highly sensitive and/or confidential information.
• Excellent organizational and administrative skills, including the ability to prioritize multiple tasks effectively, anticipate needs, and promote flexibility in a team environment.
• Proven proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
• Excellent writing, editing, and verbal communication skills; attention to detail.
• Ability to communicate and work effectively with individuals from diverse backgrounds and cultures, including providing excellent customer service.
• Self-motivated, punctual, and reliable; organized and flexible.
• Commitment to and experience with promoting and enhancing diversity and equity.
• Experience supporting an executive and coordinating travel.
• Experience with Advance or similar CRM platform.
• Experience in a higher education setting or complex organization.
• Experience in or knowledge of fundraising.
• Experience providing customer service to donors or clients.
• Experience and comfort in working in a fast-paced, time challenging environment.
• Experience with project management.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.