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Office Specialist 2

Apply now Job no: 523290
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, English

Department: English
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.02 - $20.35 per hour
FTE: .75

Review of Applications Begins
Position closes December 18, 2018

Special Instructions to Applicants
To be considered for this position applicants must submit a complete application. Complete applications must include an online application, a cover letter and resume that specifically addresses how the candidate meets the minimum and preferred qualifications for this position, and answers to all of the following supplemental questions:

1. This position involves assisting a number of programs. Describe in detail your work experience with coordinating and managing multiple requests.

2. Explain why you are interested in this position and what makes you uniquely qualified for this position?

3. This position is solely responsible for a variety of tasks, some of which cannot easily be anticipated, and many of which are complicated with specific deadlines. How will you organize yourself to complete different tasks, while not losing sight of deadlines?

Department Summary
The Administrative Unit includes English, Folklore, OCIAS, and a grouping of CAS special programs. The Department of English is the largest academic department at the University of Oregon. The teaching staff numbers 150-160 and the Department offers two undergraduate university requirements - Writing 121 and 122. The annual enrollment in English Department classes averages around 14,000.

The Oregon Consortium for International & Area Studies (OCIAS) is the administrative support unit for the Department of International Studies (IS) (which as of Fall 2017, houses the Global Health Minor and a new International Studies Minor), and the African Studies (AFR), Asian Studies (AST), European Studies (EURO), Latin American Studies (LAS), Middle Eastern and African Studies (MENA), Russian, East European and Eurasian Studies (REEES) programs. These are all interdisciplinary academic programs within the College of Arts and Sciences at the University of Oregon leading variously to a Bachelors degree, minor, certificate, and/or Master's degree.

Position Summary
As assigned, this position provides administrative support to programs and departments within the administrative unit. In assigned areas, the position responds to programmatic inquiries relating to curriculum, application requirements, enrollments, and special programs. The position assists the unit in processing travel, conducting special event planning, preparing documents related to personnel services contracts, processing documents and time cards for student employees, assisting other unit staff with pre- and post-grant award processing, updating UO spaces, performing assigned clerical duties, and overseeing office and furniture orders approved by the Business Manager.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
• An Associate's degree in Office Occupations or Office Technology;
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Work effectively both independently and as a member of a team.
• Manage multiple priorities, solve problems, and stay organized with a keen attention to detail.
• Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with poise, tact, and diplomacy.
• Ability to understand and follow guidelines, policies, and procedures.
• Skilled in Microsoft Office, Word, Excel, PowerPoint, Outlook.
• Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in an inclusive, welcoming environment.

Preferred Qualifications
• Experience working in higher education.
• Experience with Banner Information System.
• Experience working with Concur Travel system.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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