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Interim HR Operations Specialist

Apply now Job no: 523291
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Human Resources

Department: Human Resources
Appointment Type and Duration: Interim (OA), Limited
Salary: Commensurate with experience
Compensation Band: OH-OA03-Fiscal Year 2018-2019
FTE: 1.0

Two (2) positions available

Application Review Begins
Application review begins immediately; apply by December 31, 2018 to ensure consideration.

Special Instructions to Applicants
Please submit a current resume, a cover letter detailing how your skills and experience meet the qualifications for the position, and contact information for three (3) references.

Questions about this position?  Contact us at

Department Summary
Human Resources provides leadership for campus units in recruitment and hiring; workforce succession planning, professional and organizational development; employee relations and conflict resolution; staff labor relations; work-life resources; total compensation and classification structures; benefits planning and administration; human resources information systems; affirmative action and equal opportunity; and development of human resource policies to ensure a fair and equitable workplace. Human Resources is committed to creating a more inclusive and diverse institution.

HR Operations oversees and administers personnel actions to ensure accurate status and record keeping of employment records in Banner, the University’s employment record database and payroll processing application system. HR Operations coordinates, collaborates, and supports Office of the Provost, the Payroll Department, and departments and units across campus to ensure timely and accurate processing of records associated with each faculty and staff member’s employment status.

Position Summary
The Interim HR Operations Specialist serves as a key member of the HR Operations team within the Office of Human Resources by providing support in the execution of personnel transactions, consultations, and processes. The Interim Operations Specialist will provide technical guidance to hiring authorities and unit-based HR partners about operations processes and systems.

The Interim Operations Specialist will initiate and maintain standard communications with departments as needed and answer questions referred from the HR Service Center. They will be responsible for triage and assignment of communications from general email accounts or voicemail boxes to other members of the HR Operations team. This position will provide administrative support to projects within the Operations portfolio, to include conducting and compiling research, preparing reports or correspondence, compiling data and creating visual data representations, preparing materials from templates, updating resources such as process maps and online instructions, and other related tasks as needed.

In support of the HRIS Data Analysts, this position will ensure that operations processes are followed and centrally held records, including central data systems, are updated and maintained. This includes activities such as assisting in data entry, the processing of electronic and paper personnel actions, and employee record coding updates and corrections.

The Interim Operations Specialist position requires the ability to create, maintain, and clearly communicate efficient processes, including best use of our talent and HRIS software for completing personnel actions. This position may triage and assign incoming communications and transactions as backup or for assigned client groups and perform limited data analyst or senior specialist functions as backup for vacations or other absences.

This position assists and acts in a confidential capacity to the CHRO and administrative staff who formulate, and effectuate management policies during collective bargaining as defined in ORS 243.650, retrieving and organizing strategic information in response to union proposals during collective bargaining.

Minimum Requirements
• Bachelor's degree plus one year of administrative support experience.
• Three years directly related experience.

Professional Competencies
• Excellent customer service and oral and written communication skills; ability to effectively communicate complex information to individuals from diverse backgrounds and cultures.
• Demonstrated ability to complete varying volumes of detail-oriented work timely and with appropriate sense of urgency.
• Demonstrated commitment to the highest standards of work product, confidentiality and integrity.
• Proficient desktop computer-related skills, including word processing, spreadsheet, and database software.
• Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds.

Preferred Qualifications
• Experience using Microsoft Office.
• Experience with Ellucian Banner HR information system or similar large enterprise-wide systems for data entry.
• Experience working in human resources or payroll administration.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Standard Time
Applications close:

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