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Travel and Accounts Payable Accounting Tech

Apply now Job no: 523292
Work type: Classified Staff
Location: Eugene, OR
Categories: Academic Advising/Support, Accounting/Finance, Economics, Sociology

Department: Economics and Sociology
Classification: Accounting Technician
Appointment Type and Duration: Regular, Ongoing
Salary: $14.03 - $20.35 per hour
FTE: 1.0

Review of Applications Begins
Position closes December 26, 2018

Special Instructions to Applicants
Please attach a resume, cover letter and response to the following questions and provide evidence that you meet minimum qualifications.

1) Describe your experience with or understanding of strong cross-cultural communication skills, including very good oral and written (including email) communication skills.
2.) This position interprets, applies, and advises faculty about a variety of university procedures and policies such as allowable business expense and travel. Describe your experience interpreting and applying procedures and policies.
3.) Indicate experience using personal computers for word processing, spreadsheet and database applications, and online information systems. List the hardware and software with which you are familiar, and your level of expertise with each.
4.) Describe your experience with or understanding of the following competencies: patience, diplomacy, the ability to focus, the ability to understand and adhere to financial policy, and clarity of self-expression.

Department Summary
This position is part of the administrative support team for the Departments of Economics and Sociology, both academic departments at the University of Oregon. Economics has approximately 26 faculty members, 55 Ph.D. Students/Graduate Employees, 10 Master’s students, 1,400 undergraduate majors and minors. Sociology has approximately 20 faculty members, 53 Ph.D. Students/Graduate Employees (GE), 600 undergraduate majors and minors.

The administrative team assists students, graduate employees and professors in reaching academic, research, and instructional goals. The administrative team provides office support utilizing office machines such as copier, personal computer, and calculator; answers multi-line phones; distributes mail; collects data and prepares correspondence utilizing computer operations; manages files; provides budget information; researches supply/equipment purchases, and other duties to contribute to an effective, efficient and pleasant work team environment.

Position Summary
The purpose of this position is to process travel related and accounts payable transactions. The person in this position will process reimbursements, perform all financial transactions, oversee and reconcile faculty budgets, and develop formatting for reports. They will interpret university, federal and state regulations for the manager, faculty and department head. They will assist faculty and staff with grant administration. In addition, this position will assist new hires and courtesy appointments in document completion including international VISA/residency forms. They will initiate graduate employee contracts and may serve as time-entry back up for the monthly payroll.

The person in this position will work closely with and assist the department manager, department head, and other related personnel. They may be assigned to assist other departments at the discretion of the manager.

This position requires effective communication and cross-cultural skills in person, by telephone, and by email with faculty, staff, and students at the University as well as off-campus contacts. The person in this position needs the ability to work effectively under the pressure of often competing deadlines. A high level of adaptability and self-reliance and a good sense of priorities are essential to accomplish the work of this busy office. A great deal of flexibility is required in this position as duties may be assigned and overseen by multiple departments and may occasionally require working in a different location/office.

Minimum Requirements
• 12 quarter hours (8 semester hours) of accounting courses
AND
• An Associates Degree in Accounting; OR
• One year of experience that includes entering, compiling and/or reporting financial information; OR
• An equivalent combination of education and experience.

Professional Competencies
• PC computing skills, including Excel and MS Office experience.
• Strong cross-cultural communication skills.
• Patience, diplomacy, ability to focus, understand and adhere to financial policy.
• Excellent verbal and written communication skills.
• Demonstrated ability to be inclusive of all people.

Preferred Qualifications
• Fund accounting experience.
• Experience using Banner - Financial Information System.

FLSA Exempt: No


All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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