Department: University Housing, Dining Services
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.03 - $20.35 per hour
Review of Applications Begins
Position closes March 3, 2019
Special Instructions to Applicants
In addition to your online application, please upload responses to the following supplemental questions:
1. Accuracy in database maintenance is essential. Please explain what you see as the key factors in maintaining an accurate and useful database. Describe your experience maintaining databases and spreadsheets, accurately inputting and tracking detailed information, and preparing reports. Include information on the volume of information handled.
2. Describe your experience explaining complex information and processes to others in person and by phone.
3. Please describe your experience using Microsoft Office Software (Word, Excel, PowerPoint & Outlook) as well as any POS system maintenance and timekeeping software. Also please indicate if you have experience with these software systems in food service and/or retail setting. Please include examples.
4. University Housing is intentionally creating a multicultural organization that actively includes and engages everyone. Please describe previous experience where you have interacted and communicated with individuals who have diverse backgrounds, experiences, and cultures and how you have applied this experience to your professional work. Please indicate if any of your experience has been working with students or within an educational environment.
Living on campus adds tremendous value for students and contributes to higher grades, staying and graduating from the University and future success.
University Housing, a department within the Division of Student Services and Enrollment Management, is committed to facilitating students’ development as they build an inclusive community, establish a sense of home, and succeed academically. Our goal is to become the model of excellence for providing accessible, affordable, and student-centered living-learning experiences; the preferred choice for all UO students.
We value diversity and respect, integrity, equity and inclusion, learning and growth, responsibility and accountability, safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.
University Housing units include Business Services, Dining Services, Facilities Services, Marketing and Communications, and Residence Life. University Housing is an educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).
The Culinary Database Support Specialist provides clerical and database support to the Chef/Manager of Central Kitchen, which prepares food for over 4,300 students. They also provide clerical assistance to Dining Services across campus.
Duties include maintaining Eatec and Micros product databases, including adding new items or correcting inventory items and maintaining data regarding market lists and packages. This position will assist staff in updating recipes for accuracy in measurement of ingredients and methods of preparation. They will be responsible for preparing reports and documents, inputting invoices, and maintaining the nutrition database. They will assist managers with Kronos, the online time and attendance system and will assist with student hires.
On a daily basis, this position interacts with co-workers such as Dining Service Managers, Sous Chef, Dining Staff and Student Staff. This full-time, 12-month position reports to the Assistant Director of Dining- Retail Operations.
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
• Strong computer skills and proficiency with database applications, and ability to learn new software.
• Accurate data entry skills.
• Math skills and culinary knowledge for purpose of recipe calculation and merchandise arrival.
• Excellent oral and written communication skills and ability to communicate effectively with individuals from diverse backgrounds and cultures.
• English skills in reading and writing necessary to complete reports and forms and to understand policies, procedures and safety information.
• Experience with or knowledge of how food is ordered and received into a commercial kitchen.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.