Department: University Housing
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA09-Fiscal Year 2018-2019
Application Review Begins
April 16, 2019; position open until filled
Special Instructions to Applicants
To ensure consideration, please upload the following with your online application:
• Cover Letter;
• Resume; and
• Responses to the following supplemental questions:
1. Please provide a description of the most complex capital construction project that you were directly involved in. Be specific regarding your role, location of the project, dates the project was in design/under construction, scope/cost and duration of the project, type of construction, details on maintaining budget and timelines, and other relevant details.
2. Please provide details on your experience, if any, working capital construction for Higher Education in general, and Student Housing specifically. Do you have experience supervising and mentoring University student employees? If so, please provide some details on this experience.
3. Construction projects often have a tension between initial construction budget and long-term sustainability and maintenance. What is your approach to working with the maintenance team and trades that will “inherit” a facility once construction is complete? What are some of the key practices during design and construction that help ensure long-term sustainability and maintenance of a facility?
4. The University of Oregon values equity, inclusion and inter-cultural understanding in our work. What experience have you had addressing concerns regarding equity, inclusion and multi-cultural understanding in your previous positions? Also, describe how can you contribute to these values as the Director of Housing Capital Construction at the University of Oregon?
Living on campus adds tremendous value for students and contributes to higher grades, staying and graduating from the university and future success.
University Housing, a department within the Division of Student Services and Enrollment Management, is committed to facilitating students’ development as they build an inclusive community, establish a sense of home, and succeed academically. Our goal is to become the model of excellence for providing accessible, affordable, and student-centered living-learning experiences; the preferred choice for all UO students.
We value diversity and respect, integrity, equity and inclusion, learning and growth, responsibility and accountability, safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.
University Housing units include Business Services, Dining Services, Facilities Services, Marketing and Communications, and Residence Life. University Housing is an educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).
The Director of Housing Capital Construction provides vision, leadership, and direction on behalf of University Housing for capital construction and improvement projects. This position provides direct oversight for planning, design, estimating, negotiating, construction management, and furnishing, fixtures and equipment packages of capital repair and improvement projects developed within University Housing, in collaboration with university colleagues and leadership.
A key member of the University Housing Facilities Services leadership team, this position reports to the Director of Housing Facilities Services and to the Student Services and Enrollment Management Assistant Vice President, to assure the integration of campus users and effective collaboration during the capital construction process.
This position provides facilities services management support including maintenance and custodial operations to University Housing, an auxiliary educational and business enterprise of the University with an annual operating budget of approximately 50 million dollars. University Housing provides residence hall accommodations for approximately 4,200 students, with nine dining venues, and 432 apartments and family housing units. The various units represent over two million square feet of living/dining space and approximately 80 acres of grounds.
Summary of Essential functions of the position:
• This position works in collaboration with University Housing departments and Student Service and Enrollment Management. The Housing departments are: Marketing, Residence Life, Facilities Services, Dining Services, and Business Operations. This position also works with University peers, stakeholders, and partners to include Campus Planning and Facilities Management (CPFM), Information Services, Safety and Risk Services, campus user groups, and academic partners. This position strives to ensure a comprehensive team approach to University Housing capital project delivery.
• This position serves as the University Housing’s primary representative for capital construction projects through the design phase, which includes: establishing design milestones, assembling background materials and site-specific design information, working with project stakeholder groups to establish program needs, formulating site responses and constraints, manages the process of selecting design consultants.
• Serves as the central point of contact for the project participants (clients, architects, university administrators, contractors, CPFM Planning and Facilities Services and other support entities); ensures the inclusion of all staff contributing technical expertise into the design and review processes; ensures compliance with CPFM policies and procedures, and manages project budgets and schedules throughout the project lifecycle.
• Performs technical review of documents; presents materials to the Campus Planning Committee for its recommendation to the President; ensures project design adheres to local, state, and federal codes as well as UO policies and standards.
• This position represents University Housing as the primary Owners Representative for capital construction projects providing management, leadership, and oversight to the delivery of University construction projects of varying sizes and complexity ($5K - $200M+); the average major capital improvement project budget ranges between $45M and $70M.
• This position exercises budgetary decisions and authorizes changes to a project’s contract value within the approved signature authority limits set by the University administration.
• Serves as University Housings’ primary representative through the construction phase, which includes coordination of the construction activities with affected users, administration, University leadership, Campus Planning and Facilities Management, and other affected parties. This includes, but is not limited to, access requirements, site usage, utility shutdowns, and other project requirements to minimize impact on building users and University activities.
• Performs, inspections required by contractors work, as well as ensures the inclusion of all needed Housing staff review of work, in accordance with the contact documents, applicable standards of workmanship and per University of Oregon and University Housing construction standards; review and evaluate, materials provided under contract for quantity and quality; ensure the inclusion of all staff contributing technical expertise into the design and review processes; ensure Housing and CPFM policies and procedures are maintained; assist the Project Architect in evaluating contractor requests for payment; evaluate, authorize and approve change requests; coordinate with local authorities as well as in-house entities to assure compliance with all applicable codes and standards.
• Represents the University in interpretation of contract documents without relieving Architect of responsibilities as owner agent. Acts as primary decision making Housing contact at project Owner, Architect, and Contract (OAC) meetings for given projects. Thoroughly coordinates the construction activities of the project with affected users, administration, University leadership, Campus Planning and Facilities Management, and other affected parties. This includes, but not limited to, access requirements, site usage, utility shutdowns, and other project requirements to minimize impact on building users and other University activities.
General Facilities Management
• Coordinates with peer Housing facilities managers in the performance of fast paced/high volume repairs and renovations to ensure customer service, cost effectiveness, timeliness, code compliance and adherence to industry standards and practices. Provides direction to University Housing journey and trades maintenance worker staff (up to 12 classified staff members) which include electricians, carpenters, painters, refrigeration mechanics, plumbers, trades maintenance workers, locksmiths, custodial, and maintenance contractors.
• Develops Requests for Proposals (RFPs) for renovation and maintenance projects and assists in the selection of consultants and ensures established procedures are followed. Develops new procedures within campus guidelines. RFP scopes of work budgets range from $15K to $1M.
Supervision and Leadership
• This position works independently to carry out the responsibilities of this position and routinely makes decisions related to hiring, assignments, day-to-day operations, and performance and behavior issues for assigned staff, including student employees. This position routinely makes independent decisions, especially during after-hours emergency situations, that have departmental and campus impacts.
• Leads and directs a student-staffed professional projects office, providing student employees hands-on applied training and design work. Efforts include project development, small project construction documents, interior design and furniture selection, and execution of post-construction occupancy activities. Up to ten student staff members are employed at any given time. Project budgets range from $5K to $2.5M.
• Bachelor's degree in Architecture, Construction Engineering Management, Engineering, or a closely-related field. An equivalent combination of appropriate formal education and significant leadership and management experience in the construction industry/field may be accepted in lieu of the Bachelor’s degree requirement.
• Five years’ experience in planning, development, design, and project management of capital improvement and construction projects in a large maintenance or facilities operation.
• Demonstrated ability to manage tasks where successful collaboration and coordination with other supervisors was essential due to operating conditions, with an understanding of collaborative decision-making.
• Commitment to, experience with, and ability to work effectively with students, faculty, and staff from a variety of diverse backgrounds in a welcoming and inclusive environment.
• Demonstrated ability to evaluate multiple work requirements and prioritize accomplishment in accordance with life, health, safety, housing resident, customer, and academic mission impacts.
• Demonstrated ability to manage several requirements or projects simultaneously.
• Excellent oral and written communication skills.
• Experience in university residential or higher education facilities, especially in a setting where duties were performed as a member of a team serving diverse operations.
• Demonstrated working knowledge of relevant capital construction computer-based applications (e.g. Word, Excel, Project, Outlook, etc.), Autodesk software suite (Acad, Revit, Navisworks etc), Adobe suite software (Acrobat, Photoshop, sketch-up), Finishline, Microsoft Project, and MultiVista. Demonstrated working knowledge must have been within the past five years.
• Demonstrated working knowledge of the Oregon State Structural Specialty Code (latest version), ADA accessibility guidelines.
• Current or ability to procure an Oregon Driver’s License with ability to obtain UO driver’s certification.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
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