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Sponsored Projects Administrator

Apply now Job no: 523798
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Research/Scientific/Grants

Department: Sponsored Projects Services
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2018-2019
FTE: 1.0

Application Review Begins
April 29, 2019; position open until filled.

Special Instructions to Applicants
Please submit the following materials with your online application:
1) Cover letter describing how you meet the minimum qualifications, professional competencies, and, if applicable, preferred qualifications
2) Resume/CV
3) Three professional references. One must be a current or former supervisor

Department Summary
The Sponsored Projects Services (SPS) works with the University community -- especially faculty principal investigators (PIs) and department grant administrators (DGAs) but also including UO administrative officials, business managers and affiliated organizations such as the UO Foundation -- to provide services in two main areas:

1) Proposal Preparation and Clearance -- from application materials and budget assistance, to final review, official endorsement, and submission of proposals to funding agencies, public and private, for support of research, instruction, and public service projects.

2) Grant and Contract Administration -- from inception by review and acceptance of awards and account set up, through the award's administration, financial reporting, and final closeout.

Position Summary
The University of Oregon (UO) seeks a Sponsored Projects Administrator (SPA) to serve as a member of a team of professionals in the UO’s Sponsored Projects Services (SPS). The position will report to the Assistant/Associate Director, Pre- or Post-Award.

This position serves as a resource for information related to the management of grants, contracts and sponsored programs and provides faculty, researchers and staff with guidance on financial, administrative, and regulatory issues arising from the application for and the execution of sponsored awards and agreements.

There is a significant emphasis on budgeting, financial, and accounting activity and financial and operational monitoring in this position. The successful candidate will have a strong customer service focus, be a self-starter who is able to work independently and as part of a team to meet shared and individual goals, and who has demonstrated the ability to be flexible, adaptable, and responsive. In addition, the successful candidate will have the ability to work effectively with faculty, staff and students from diverse backgrounds and will maintain the highest ethical standards.

Minimum Requirements
• Bachelor's Degree from an accredited institution of higher education and two years of experience in sponsored project or research administration in a university, non-profit, or research institution;
• Five years of experience within the field of research administration or sponsored programs administration in a university, non-profit, or other research institution.

Professional Competencies
• Experience serving a diverse client/customer base.

Preferred Qualifications
• An advanced degree in business/public administration, finance, accounting, law, or other applicable field.
• Fund accounting experience.
• Experience with electronic proposal submission systems such as Fastlane, eRA Commons,, etc.
• Experience in federal regulations including OMB Circulars, the FAR and other agency policies and regulations as they relate to research administration.
• Experience with BANNER or similar systems.
• Experience with federal reporting.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Daylight Time
Applications close:

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