Department: Central Business Services Office (Shared Services)
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43-$26.00 per hour
Positions available: up to 2
Review of Applications Begins
Application review begins July 14th; position open until filled
Special Instructions to Applicants
To ensure consideration, please upload the following with your online application:
• A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
• A resume of your educational and professional work experience.
Applicants will also be asked to submit the name and contact information for three professional references. Candidate will be notified prior to references being contacted.
The Central Business Service Office (CBSO), a shared service office, provides service within the Office of the Provost portfolio. The specific services are in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable.
The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. We are committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.
The CBSO unit provides shared services for several organizations within the Office of the Provost portfolio including:
• College of Design
• School of Journalism & Communication
• College of Education
• Division of Graduate Studies
• Clark Honors College
The units supported by the CBSO constitute a large business enterprise consisting of more than 2,500 employees and a total budget of more than $100 million in budgeted operations funds. There are additional operations funds such as foundation funds, research funding, designated operations, and other non-general funds, an estimated $15M before foundation funds. The CBSO also works with 13+ employee category types, sponsored funds, gift funds, the foundation, and also some research, outreach, and designated ops org funds. The CBSO will handle these fund transitions in addition to budgeted operations funds.
The purpose of this position is to support the human resources-related activities for schools and colleges serviced by the Central Business Service Office. The CBSO Human Resources Assistant is responsible for personnel activities and processes for the schools and colleges such as; the Graduate Employee websites and job postings, recruitments and onboarding, personnel records management within the Office of the Deans, and coordinating routine personnel activities.
The work of this position includes delegated projects that may be of routine administrative nature as well as activities that will require independent, proactive work. The Human Resources Assistant is a vital member of the CBSO HR team and must exhibit professionalism and create effective relationships for problem-solving and positive interactions. The individual in the position must be able to independently interpret, explain, and clarify University processes, rules, and procedures to faculty, staff, students, campus community, and job applicants. This position requires a commitment to maintaining the highest ethical standards within the department and university and requires a high degree of confidentiality.
The Human Resources Assistant reports to the CBSO’s Associate Director of Human Resources.
Note: this position is based in Eugene, but hybrid working arrangements may be considered.
• Three years of office experience which included two years at full performance level and experience generating documents.
• Lead work responsibility or coordination of office procedures.
• Detail-oriented, a self-starter, and organized; ability to prioritize and track required functions with little supervision.
• Ability to work effectively in a diverse team environment and create productive relationships for problem-solving and positive interactions.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Ability to communicate professionally and appropriately with a variety of people, respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Ability to interpret laws, rules, policies, and procedures, and be able to apply these interpretations to specific, non-routine situations.
• Ability to use technology to improve processes.
• Expertise in the following: MS Office (Excel, Outlook, and Word), Qualtrics, and Smartsheets.
• Knowledgeable in website development and maintenance.
• Two years of professional work experience in a position that required personnel administrative functions such as supporting recruiting and onboarding activities, and maintaining personnel files.
• Experience in a higher education setting.
• Experience interpreting and applying laws, rules, and regulations.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.