Department: Office of the Registrar
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $18.16- $26.97 per hour
FTE: .75
Review of Applications Begins
March 31, 2025; position open until filled.
Special Instructions to Applicants
Please submit a resume and cover letter stating your interest in the position and how your experiences aligns with this position.
Three (3) professional references with contact information. References will not be contacted until you are notified.
Department Summary
The Division of Student Services and Enrollment Management advances the University of Oregon's tradition of excellence by enrolling and retaining high-achieving scholars from Oregon, across the country, and around the world. We work on behalf of prospective students, current students, and their families through each phase of the enrollment process: the college search, admission, registration, financial aid, matriculation, transition, and onward to graduation.
The Office of the Registrar is responsible for academic and classroom scheduling, student registration, enrollment verification, grading and academic records maintenance, transfer credit articulation, degree audits, monitoring core education requirements, degree awarding, student data/statistical analysis, veterans benefits, FERPA compliance, and transcript services. These responsibilities, assignments and services are completed within institutional policies and standards as well as related state and federal laws and regulations.
Position Summary
This position supports the programming and maintenance of Ducks on Track (Degree Works), the degree audit software program. Ducks on Track provides students and advisors with accurate, consistent, and comprehensive online audits of student progress toward general education, major, and minor requirements as approved in the University of Oregon academic catalog.
The main responsibility of this position is to create, apply, and document standard practices for exception processing in Ducks on Track. This requires understanding academic program requirements, curriculum structure, and university policies, as well as researching best practices for configurations in the program. Additionally, the Curriculum Specialist runs exceptions reports in Ducks on Track to identify and address unhooked and unenforced exceptions. Other reporting software such as Cognos may be used for additional curriculum analysis.
The Curriculum Specialist provides back-up support for other areas of Ducks on Track, including researching programming specifications; identifying alternate scribing patterns; and contributing to the development, testing, debugging, implementation, and documentation of scribing solutions. The employee works closely with the Degree Audit Specialist; the Catalog and Curriculum Specialist; the Associate Registrar for Scheduling, Curriculum, and Catalog; academic units; and department partners to accurately represent program requirements in Ducks on Track.
This position requires understanding and knowing the University policies and curriculum.
Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Professional Competencies
• Effective communication skills.
• Ability to think logically and sequentially.
• Ability to analyze complex academic rules and encoding problems.
• Ability to learn to interpret technical manuals and apply the information garnered from them.
• Ability to work under pressure and with students and others in a professional manner.
• Ability to make decisions related to the release of confidential information and records routinely.
Preferred Qualifications
• Experience using Degree Works or other degree audit software.
• Experience using Banner student information system.
• Familiarity with University of Oregon academic policies and curriculum.
• Experience running and analyzing reports.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
