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Sponsored Projects Administrator

Apply now Job no: 525304
Work type: Officer of Administration
Location: Eugene, OR
Categories: Research/Scientific/Grants, Planning/Project Management

Department: Sponsored Projects Administrator
Appointment Type and Duration: Regular, Ongoing
Salary: $55,500-60,000 per year
Compensation Band: OS-OA06-Fiscal Year 2019-2020
FTE: 1

Application Review Begins
March 27, 2020; position open until filled

Special Instructions to Applicants
Please submit a resume, cover letter and three professional references.

Department Summary
The Office of the Vice President for Research & Innovation (OVPRI) promotes excellence in research at the University of Oregon. Research, both basic and applied, is fundamental to the mission of the University and is essential to Oregon’s economic and civic vitality. The office is committed to enhancing these efforts by providing administrative and financial support for sponsored programs, including identification of funding opportunities, proposal submission, research compliance, and contracts and grant administration. The office supports interdisciplinary research centers, essential core facilities and emboldens innovation and economic development through strategic partnering and technology transfer initiatives.

The Sponsored Projects Services (SPS) works with the University community -especially faculty principal investigators (PIs) and department grant administrators (DGAs) but also including UO administrative officials, business managers and affiliated organizations such as the UO Foundation -- to provide services in two main areas:

1) Proposal Preparation and Clearance --from application materials and budget assistance, to final review, official endorsement, and submission of proposals to funding agencies, public and private, for support of research, instruction, and public service projects.
2) Grant and Contract Administration --from inception by review and acceptance of awards and account set up, through the award's administration, financial reporting, and final closeout."

Position Summary
This position serves as a resource for information related to the management of grants, contracts and sponsored programs and provide faculty, researchers and staff with guidance on financial, administrative, and regulatory issues arising from the application for and the execution of sponsored awards and agreements.

There is a significant emphasis on budgeting, financial, and accounting activity and financial and operational monitoring in this position. The successful candidate will have a strong customer service focus, be a self-starter who is able to work independently and as part of a team to meet shared and individual goals, and who has demonstrated the ability to be flexible, adaptable, and responsive. In addition, the successful candidate will have the ability to work effectively with faculty, staff and students from diverse backgrounds and will maintain the highest ethical standards.

Pre-Award Specific Duties:
• Collect, review, approve and submit proposal documents for sponsored projects, including requests for special handling (cost sharing, limited F&A, etc.).
• Review/approve Pre-Award spending indexes.

Award Set-Up Specific Duties:
• Review award notifications, noting special terms and conditions
• Ensure compliance before setting up account
• Create Banner account, input budget and set reporting dates

Post-Award Specific Duties:
• Monitor, review and approve sponsored projects funds for allowability, allocability, reasonableness, and consistency of treatment.
• Review of post functions, to include, but not limited to new award reviews, annual reviews, close-outs, and JV transfers
• Compile, review and submit sponsored project invoicing, financial reporting, prior approval requests, and other sponsor requests/reports as required

Minimum Requirements
•A BA/BS and two years of experience in sponsored project or research administration in a university, non-profit, or research institution;
• Five years or more of experience within the field of research administration or sponsored programs administration in a university, non-profit, or other research institution.

Professional Competencies
• Demonstrated ability to serve a diverse client/customer base

Preferred Qualifications
• An advanced degree
• Fund accounting experience
• Knowledge of cost accounting principles
• Experience with electronic proposal submission systems such as Fastlane, eRA Commons,, etc.
• Experience in federal regulations including 2 CFR 200, OMB Circulars, FAR and other agency policies and regulations as they relate to sponsored project administration
• Experience with BANNER or similar systems
• Experience with federal reporting

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Daylight Time
Applications close:

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