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Administrative Program Assistant

Apply now Job no: 525903
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Education

Department: Education Studies
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $15.81-$23.49 per hour
FTE: 1.0

Review of Applications Begins
Position closes January 19, 2021

Special Instructions to Applicants
Complete applications must include a cover letter, resume, and answers to the following supplemental questions:

1) Describe experience that demonstrates your ability to prioritize assignments and meet deadlines in a work environment with frequent interruptions.

2) Describe experience that demonstrates your organizational skills and attention to detail.

3) This position requires excellent written and verbal communication skills. Describe your communication style, and in particular your experience communicating with individuals at all levels of an organization.

Department Summary
Education Studies is one of four academic departments in the College of Education (COE). The department offers undergraduate programs in Educational Foundations, graduate programs leading to an elementary or middle-secondary teaching license, M.Ed. degrees in Curriculum and Teaching and Curriculum and Teacher Education, and a doctoral degree in Critical and Sociocultural Studies in Education. These programs require coordination with University offices such as the Registrar's Office, Graduate School, Academic Affairs, and the UO Curriculum Committee. The department has 11 tenure-line faculty, 7 program and administrative faculty, and many pro tem faculty serving as practicum supervisors and instructors. In addition, faculty from other academic departments and research centers participate in Education Studies programs. There are approximately 12 GE positions. Education Studies is involved in collaborative efforts among all COE academic departments and institutes to support research across the College, outreach activities, core requirements for the master's and doctoral programs, development of student and faculty databases, and advisement of students.

Position Summary
The purpose of this position is to support Education Studies' doctoral program, including coordination of admissions process and providing support to students and faculty regarding academic policy and procedures. The Administrative Program Assistant manages the department's following processes: applicant pools and graduate employee searches, term-by-term course scheduling and curriculum changes, and pro tem faculty contract and pay requests.

Reporting to the Coordinator of Finance and Operations, this position will research and report data to the Department Head or Coordinator of Finance and Operations. The Administrative Program Assistant communicates policies regarding curriculum, graduate students and graduate employees, and unclassified appointment processes. This position may at times be asked to work across COE academic departments.

Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

Professional Competencies
• Excellent computer skills, especially in word processing and Excel.
• Professional writing skills, including editing, especially regarding academic or personnel-related materials.
• A strong commitment to maintaining confidentiality.
• Ability to attend to details across multiple areas of focus.
• Ability to utilize excellent judgment in prioritizing tasks and to communicate professionally and appropriately with a variety of people.
• Outstanding customer service skills and desire to be of service to others.
• Commitment to respecting all groups and individuals along with an understanding of issues related to working with diverse groups.

Preferred Qualifications
• Web content publishing experience and familiarity with social media uses for marketing.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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