Department: School of Law
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $15.81 - $23.49 per hour
FTE: 1.0
Review of Applications Begins
Position closes January 26, 2021
Special Instructions to Applicants
In addition to a completed online application, including names and contact information for three professional references, please submit:
• A resume
• A cover letter
Department Summary
The School of Law is an ABA-accredited law school and Oregon’s only public law school, made up of three graduate degree programs and an undergraduate legal studies program. The University of Oregon School of Law is charged with providing an exemplary, accredited legal education in a cost-effective manner. The law school provides a broad-based legal education to approximately 450 graduate students and several hundred undergraduate students, supported by 100+ full-time faculty and administrative personnel. The School of Law is an integral part of higher education in Oregon.
Position Summary
The Faculty Support Coordinator is responsible for providing comprehensive administrative service to the law school faculty. This includes managing, tracking, scheduling, and coordinating the services required to support the full-time and part-time faculty for all degree programs. The Coordinator also ensures compliance with University and law school policies, and is responsible for explaining relevant rules, regulations, and policies to both faculty and staff. The Coordinator hires, trains and oversees the performance of student workers.
The Coordinator is the primary resource for faculty for research and problem-solving, coordinating and prioritizing faculty support needs, and assisting with logistics related to coursework, travel, events, and committee work. The Coordinator manages the textbook ordering process for the faculty of the JD, UG, and the Conflict and Dispute Resolution Master’s degree programs (CRES), and helps troubleshoot the LMS (Canvas) and other software application needs of the faculty
The Coordinator is the primary contact between the department and other units on campus related to the needs of the faculty. The Coordinator frequently handles confidential information and must be aware of and interpret FERPA requirements, as well as university, state, and federal guidelines.
The Faculty Support Coordinator reports directly to the HR and Administrative Services Manager.
Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.
Professional Competencies
• Excellent written and oral communication skills.
• Ability to communicate effectively with individuals from diverse backgrounds and cultures, and foster equity and inclusion in a welcoming, safe, and respectful environment.
• Ability to use sound judgment.
• Strong organizational skills.
• Proficiency with technology and Microsoft office applications.
• Proficiency with prioritizing tasks and time management.
• Detail-oriented.
• Self-motivated and able to work independently with minimal follow up.
Preferred Qualifications
• Bachelor’s degree.
• General understanding of law schools and the legal system.
• Project management experience.
• Proficiency with word-processing, spreadsheet, and database computer applications and ability to learn new programs.
• Previous experience with Concur or other travel expense management system.
• Previous experience with Canvas or other learning management system.
• Experience working in an academic setting and supervising students.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
