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Undergraduate and Graduate Coordinator

Apply now Job no: 527479
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Philosophy
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 - $21.40 per hour
FTE: 1.0

Review of Applications Begins
Position closes June 24, 2021.

Special Instructions to Applicants
Please submit the online application form, a resume, a cover letter that clearly states how you meet the minimum qualifications for this position, and contact information for three references.

We will not contact references until the finalist stage of the search.

Department Summary
The Philosophy Department, part of the College of Arts and Sciences, has 13 faculty positions, 1 administrative position, and 1.0 classified staff positions. The Department offers courses to all University of Oregon students and has degree programs for the B.A., B.S., M.A., and Ph.D. levels. It is the only program in the state to offer a Ph.D. in Philosophy. Faculty members are active in research and writing in addition to teaching. The Department offers an average of 65 courses each year with enrollment ranging from 25 to 500 students. The Department has approximately 200-225 undergraduate majors and 40-50 graduate majors enrolled in its programs. Most of the undergraduate courses draw students from other disciplines who use the credits to satisfy University requirements for Arts and Letters and Social Sciences.

Position Summary
The Undergraduate and Graduate Coordinator reports to the Department Manager and works directly with Philosophy graduate and undergraduate students and faculty. The position provides administrative support to the Graduate and Undergraduate Programs. Support includes communicating with prospective and current students, entering data into multiple systems (e.g., Banner and Gradweb), preparing documents, and tracking student progress. This position is also responsible for working with the other UO departments each term to develop class and room schedules, coordinate graduation lists, etc.

Other essential duties include updating and maintaining the Philosophy website, coordinating events (including commencements), and assisting with multiple administrative tasks, such as: serving as a receptionist, ordering keys, purchasing, and scheduling department maintenance.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
• An Associate's degree in Office Occupations or Office Technology;
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Ability to work effectively both independently and as a member of a team.
• Manage multiple priorities, solve problems, and stay organized with a keen attention to detail.
• Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with poise, tact, and diplomacy.
• Ability to understand and follow guidelines, policies, and procedures.
• Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in an inclusive, welcoming environment.
• Ability to work efficiently and effectively while handling frequent interruptions.
• Ability to communicate effectively in person, on the phone, and by electronic means with diverse populations.

Preferred Qualifications
• Skilled in Microsoft Office, Word, Excel, Outlook.
• Experience using databases such as Banner, GradWeb, and Cognos.
• Website and social media experience.
• Event management experience.
• Desire to learn and further develop new and/or existing skills and abilities.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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