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HR and Administrative Manager

Apply now Job no: 530297
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Human Resources, Library

Department: Library
Appointment Type and Duration: Regular, Ongoing
Salary: $61,000 - $70,000 per year
Compensation Band: OS-OA07-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

October 7, 2022; position open until filled

Special Instructions to Applicants

To ensure consideration for the position, please include with your online application:
• a cover letter stating your interest and qualifications for the position, and
• a current resume, which includes dates of employment.

Department Summary

The University of Oregon is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The UO enrolls more than 20,000 undergraduate and 3,600 graduate students representing all 50 states and nearly 100 countries. The University of Oregon is guided by a diversity framework that involves a commitment to diversity, equity, and inclusion for all students, faculty, staff, alumni, and community members. In recent years, the university has increased the diversity of its student body while raising average GPAs and test scores for incoming students. The UO’s 295-acre campus features state-of-the-art facilities in an arboretum-like setting within the traditional homelands of the Kalapuya people. The UO is located in Eugene, a vibrant city of 157,000 with a wide range of cultural and culinary offerings, a pleasant year-round climate, and a community engaged in environmental and social concerns. The campus is within easy driving distance of the Pacific Coast, the Cascade Mountains, and Portland.

About the UO Libraries:

The University of Oregon Libraries is an essential partner in the University’s educational, research, and public service mission. With five locations on the Eugene campus and branches at UO Portland and at the Oregon Institute of Marine Biology, the Libraries offer many flexible, service- and technology-rich environments for our users’ research and learning needs. The UO Libraries is committed to supporting and enhancing the diversity of the university community, providing a culturally inclusive environment where diversity of thought and expression is valued and respected, and disrupting systemic inequalities. With a focus on equity in service, we strive to create a powerful learning community, a welcoming space where faculty, students, and patrons of all ages and cultural and ethnic backgrounds can access the information necessary to achieve their personal and professional goals. Our mission is to actively support the student learning experience, enable the creation and stewardship of knowledge, and contribute to advancements in teaching, research, scholarship, and public service. We value intellectual freedom, user-centered service, evidence-based approaches, transparency, innovation, teamwork, diversity, and integrity.

The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. The library is a member of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, Coalition for Networked Information, EDUCAUSE, and other major organizations. For more information about the UO Libraries, go to https://library.uoregon.edu/overview.

About Central Services:
Central Services is placed organizationally within Library Administration and encompasses four major functional and operational areas: Facilities and Business Services, Human Resources, Financial Management Services, and Communications. The mission of Central Services is to ensure the Libraries’ four central services operations are integrated, timely, high-quality, equitable, accessible, and cost-effective.

Position Summary

The HR and Administrative Manager provides essential human resources and administrative management to UO Libraries. They will support and facilitate effective communication, high standards of workplace conduct, and interpersonal problem-solving with high levels of confidentiality, sensitivity, and cultural awareness. The position is expected to use diversity, equity, inclusion, and accessibility frameworks in every part of its responsibilities.

The HR and Administrative Manager manages and provides hands-on work for all aspects of human resources operations for UO Libraries, including recruitment, onboarding, professional development, employee engagement, performance management, and organizational enhancement. They will also manage projects for Libraries' strategic initiatives, plan and execute administrative processes, and recommend and implement process improvements.

This position regularly exercises independent judgment and develops unit policies and procedures involving personnel and office staffing resources. In addition, they interpret and apply the appropriate policies, procedures, rules, and regulations to ensure compliance with all applicable entities. They supervise a team of three human resources and administrative support employees.

As an administrative division of the Office of the Provost, Libraries will be part of an upcoming transition to a shared services model. Responsibilities for this position will evolve, and it is important that the individual in this role is prepared to support and facilitate this transition and be adaptable to change.

We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

Minimum Requirements

• Bachelor’s degree in a relevant field (such as human resources, organizational development, social sciences) or equivalent combination of education and experience.
• Three years of human resources experience.
• Two years of experience as a supervisor, or equivalent combination of lead work experience and/or training in supervision, leadership, or related skills.

Professional Competencies

• Excellent interpersonal skills and ability to work effectively with individuals from different backgrounds and with diverse life experiences and learning styles.
• Demonstrated ability to handle sensitive and confidential materials and issues with care and tact.
• Demonstrated ability to manage multiple priorities, identify long-range goals, design realistic plans to attain them, and meet deadlines.
• Demonstrated ability to exercise sound judgment, diplomacy, and perceptual objectivity for effective decision-making.
• Demonstrated ability to manage change in a complex environment, and adjust planning and activities to support changing priorities.

Preferred Qualifications

• Experience working in higher education and/or academic libraries.
• Experience working within University of Oregon policies and procedures.
• Experience with PageUp (“MyTrack”) or other enterprise talent management software.

FLSA Exempt: Yes


All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

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Applications close:

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