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Fiscal Coordinator

Apply now Job no: 530306
Work type: Classified Staff
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Arts/Theater/Museum

Department: Museum of Natural and Cultural History
Classification: Fiscal Coordinator 1
Appointment Type and Duration: Regular, Ongoing
Salary: $23.69-$29.98 per hour depending on experience
FTE: 1.0

Review of Applications Begins

Monday, October 10, 2022

Special Instructions to Applicants

Please include a resume and cover letter outlining your interest in the position.

Our Team

The mission of the Museum of Natural and Cultural History (MNCH) is to enhance knowledge of Earth’s environments and cultures, inspiring stewardship for our collective past, present, and future.

Working at the MNCH is an opportunity to enjoy the best of the University of Oregon has to offer, while helping to advance public understanding of our world and build networks on and off campus.

We encourage applications from those who have been traditionally under-represented in higher education and museums, are ready to contribute to making museums more inclusive, who may have left the work force for family reasons, and who have skills sets earned through a variety of experiences.

This position works among the Central Administrative Team – the hub for the museum’s three divisions: public programs, collections, and research. This position works at the museum’s headquarters building at 1680 East 15th Avenue, but there is potential for remote work for the right candidate. The Central Administrative Team includes the fiscal coordinator, a marketing and communications specialist, an operations manager, and an administrative program assistant. The fiscal coordinator reports to the associate director for the museum. Most of the central administrative team are new to their positions in the last year and come to the museum from a variety of backgrounds. We support one another’s learning and development and have developed a strong orientation program. The museum team is innovative and believes in the potential for museum research and experiences to change lives.

What you will do as the museum’s fiscal coordinator:

The position has three main areas of work:
1.) working with UO’s office for budget and resource planning to develop, track, and report on an annual budget;

2.) coordinating internal accounts and business activities; tracking and reconciling financial information and creating reports that leadership and program managers use to make decisions, and;

3.) coordinating grant funds: working with University grants offices and museum staff to prepare, track, and report on grant funds.

The fiscal coordinator will be supported by a network of professionals across the University’s business offices to learn University systems and advance in financial management. The position also has opportunity for creativity and innovation in developing new styles of financial reports and using various systems to interpret finances.

Who we are looking for:

***We believe successful candidates can come from a variety of backgrounds in academic and lived experience.***

 This position has minimum qualifications set by the University of Oregon in agreement with the Service Employees International Union (SEIU). We are looking for applicants who meet these requirements, and we welcome applications from those who have developed these skill sets from transferrable experiences (minimum qualifications)…

• A Bachelor's degree with 24 quarter (16 semester) hours of accounting courses and two years of
accounting experience*;
OR
• A CPA or PA certificate and two years of accounting experience*;
OR
• 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting
experience*.

*Accounting experience must include at least 6 of the following:
• documenting and resolving problems within an accounting system;
• classifying revenues and expenditures to funds and accounts;
• ensuring accounting system conforms with applicable controls;
• reconciling accounts to general or control ledgers;
• preparing journal vouchers;
• applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,:
• tracing errors through accounting system;
• processing data using a computer;
• communicating technical material orally and in writing;
• applying computer report information;
• knowledge of governmental and fund accounting;
• applying PC spreadsheet, database, and word processing software.

All courses must be from accredited colleges, universities, or private vocational schools.
Transcripts must be submitted for all required and/or related courses.

To be successful, candidates should also have (professional competencies)…

• Commitment to equity, inclusion, and belonging.
• A spirit of positive internal customer-service, supporting the efforts of others.
• High-level organizational skills, with the ability to prioritize across a variety of tasks, tracking progress and completing projects that have nonlinear steps.
• Proactive, with the ability to work independently and communicate about projects with colleagues and supervisors.
• Ability to communicate complex financial information to internal constituents with various levels of understanding.

It would be great, but is not required, to have (preferred qualifications)…

• Experience in higher education or a similarly complex organization.
• Experience managing sponsored projects/grants.
• Experience or ability to learn Banner, Cognos, and other financial and reporting systems in use at UO.

FLSA Exempt: No


All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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