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Assistant to the Registrar

Apply now Job no: 530635
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, Legal/Law, Student Life/Services, Planning/Project Management

Department: School of Law
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 - $26.00 per hour
FTE: 1.0

Review of Applications Begins

November 14, 2022; position open until filled

Special Instructions to Applicants

Please complete the online application, including all your relevant work experience and education on the form. We will use that information to determine if applicants meet the minimum qualifications. Please also include three professional references.

Department Summary

The University of Oregon School of Law is a dynamic, ABA-accredited law school and Oregon’s only public law school. Degrees offered include Juris Doctor (JD), Master of Laws (LLM), Master of Conflict and Dispute Resolution (CRES), and a minor in undergraduate legal studies. Oregon Law’s mission is to provide a world-class education. We prepare students through excellent classroom teaching paired with a multitude of practical experience opportunities and robust professional development. Our faculty produce exceptional research and scholarship. We accomplish our mission in a positive, inclusive environment where we strive to provide everyone opportunities to grow, contribute, and develop. Our aim is to learn, teach, and practice the principles of equity and justice as critical foundations for our overall effort to achieve excellence as a top-ranked law school. Success in this work requires a diverse group of people in various faculty and staff roles working in one of our two locations, Eugene and Portland. The University of Oregon is located within the traditional homelands of the Southern Kalapuya. Learn more about Oregon Law at law.uoregon.edu, and consider joining our team.

Position Summary

The Assistant to the Registrar assists the Law Registrar in providing overall leadership and management of all aspects of student registration, records, data reporting, and course scheduling for the Law School, ensuring the integrity and confidentiality of student and institutional records and complying with UO record management policies. The position is part of the Law School Exam Team, helping organize, prepare, and execute anonymously-graded JD midterm and final examination processes. In collaboration with the Law Registrar, the Assistant to the Registrar utilizes technology to develop, implement, and coordinate operational systems and procedures; fosters and maintains positive communication with law school administration, faculty, staff, and students, as well as University departmental partners; and relays relevant communications from the University Office of the Registrar to the law community. This position reports to the Law Registrar and may supervise student workers.

Minimum Requirements

Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.

Professional Competencies

• Demonstrated ability to 1) work effectively with students, staff, and faculty from culturally diverse backgrounds and with multiple intersectional identities; and 2) advance diversity, equity, and inclusion in the university community.
• Proficient technology skills including working with Microsoft Outlook, Word, Excel, and Powerpoint to develop reports, track data, and communicate effectively.
• Ability to think logically, gather relevant information, and create and implement solutions to problems.
• Ability to anticipate and recognize customer service needs of students, staff, and faculty, and to deliver services consistent with the University’s and School of Law’s regulations, policies, and processes.
• Effective communication skills with demonstrated experience in building connections and cultivating relationships with diverse constituents at all organizational levels, both within and outside the Law School and the University.
• Commitment to ensuring data accuracy.
• Adaptability in learning new software platforms.

Preferred Qualifications

• Experience scheduling courses in CLSS/Banner.
• Experience using a student information system (SIS) such as Banner.
• Advanced experience in Excel functions.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: Pacific Daylight Time
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