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Intake Coordinator and Accessioning Archivist

Apply now Job no: 533365
Work type: Faculty - Career
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Library

Department: Libraries
Rank: Assistant Librarian
Annual Basis: 12 Month
Salary: $55,000-$61,000

Review of Applications Begins

February 25, 2024, Position open until filled

Special Instructions to Applicants

To ensure consideration for the position, please include with your online application:

1. a cover letter stating your interest and qualifications for the position, and
2. a current resume, which includes dates of employment.

Department Summary

About the University

The University of Oregon is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The UO enrolls more than 20,000 undergraduate and 3,600 graduate students representing all 50 states and nearly 100 countries. The University of Oregon is guided by a diversity framework that involves a commitment to diversity, equity, and inclusion or all students, faculty, staff, alumni, and community members. In recent years, the university has increased the diversity of its student body, as well as campus-wide efforts to build a welcoming, inclusive community. The UO’s 295-acre campus features state-of-the-art facilities in an arboretum-like setting within the traditional homelands of the Kalapuya people. The UO is located in Eugene, a vibrant city of 157,000 with a wide range of cultural and culinary offerings, a pleasant year-round climate, and a community engaged in environmental and social concerns. The campus is within easy driving distance of the Pacific Coast, the Cascade Mountains, and Portland.

About the UO Libraries
The University of Oregon Libraries is an essential partner in the University of Oregon’s educational, research, and public service mission. With five locations on the Eugene campus and branches at UO Portland and the Oregon Institute of Marine Biology, the UO Libraries offers many flexible service- and technology-rich environments for our users’ research, learning, and publishing needs.

The UO Libraries’ mission is informing research and learning breakthroughs for Oregon. We strive to realize our vision of being a model for the enduring, positive impact that research libraries can have on their academic and civic communities. We do that with an unwavering commitment to our values. Learn more about the UO Libraries’ strategic design, our values, and our goals at library.uoregon.edu/strategy

The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. We are also members of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, the Coalition for Networked Information, EDUCAUSE, and other major organizations.

Position Summary

The Intake Coordinator and Accessioning Archivist reports to the Assistant Director for Collections Management. The Intake Coordinator and Accessioning Archivist, in collaboration with the Director of Special Collections and other relevant staff, develop and uphold policies for a systematic program to accession archival materials. Their goal is to establish control over Special Collections and University Archives (SCUA) collections in various formats. This process aims to enhance the organization, description, and accessibility of materials for users, prioritizing effective management and availability within prudent and feasible limits The position leads the program’s intake and pre-accessioning operations, coordinates the complex administrative and logistical operations that facilitate intake of archival materials acquired by University Libraries Special Collections, and accessions materials of various format, size, and complexity (including completing full archival processing at the time of accession). The Intake Coordinator and Accessioning Archivist directs the work of staff and student employees engaged in this work.

The Intake Coordinator and Accessioning Archivist utilizes their archival accessioning and/or processing experience, their thorough knowledge of archival standards and best practices, and
their experience effectively leading and executing complex projects to lead intake and pre-accessioning operations. During the intake and pre-accessioning process, the Intake Coordinator and Accessioning Archivist receives and inspects incoming materials; coordinates curatorial review; completes archival review (identifying and documenting provenance, arrangement, and description status and needs); and completes programmatic review (archival supply needs assessment, student work assessment, creation of workflow tracking documentation). The Intake Coordinator and Accessioning Archivist establishes pre-accessioning records, completes provisional inventories, and performs initial rehousing of materials.

The Intake Coordinator and Accessioning Archivist also coordinates the complex administrative and logistical operations that facilitate archival accessioning, including communicating directly with donors, shippers, and vendors to plan and schedule the arrival of materials, and coordinating with donors and partner units to prepare and complete legal and gift paperwork for donated materials. Additionally, the Intake and Accessioning Archivist manages the storage spaces for pre-accessioned materials, including assigning temporary storage locations and maintaining overall organization and inventory.

This position typically requires the ability to safely move carts and book/flatbed trucks loaded up to 100 pounds; lift and bend with boxes or volumes weighing up to 40 pounds; carry large/awkward map carriers; climb and reach on step stools and rolling ladders; handle dollies and book/flatbed trucks.

Minimum Requirements

• Master's Degree in Library/Information Science (MLIS) from an ALA-accredited institution, or equivalent terminal degree in which coursework has focused on the intellectual control and organization of archival collections.
• Work experience accessioning, arranging, and describing personal papers, external organizations' records and institutional records in both analog and digital formats.
• Four years technical experience working in Archives.

Professional Competencies

• Knowledge of appraisal of manuscripts and archives.
• Knowledge of digital collections accessioning, data migration, and/or digital curation.
• Knowledge of nationally accepted archival standards for description, such as Describing Archives: a Content Standard (DACS) and RDA.
• Familiarity with archival or record center principles and operations.
• Excellent analytical, time management, and organizational skills.
• Demonstrated ability to meet deadlines, manage regular workflows, and coordinate, schedule, and handle heavy and complex workloads.
• Ability to support and enhance a diverse learning and working environment and demonstrated commitment to diversity, equity, and inclusion.
• Ability to work creatively, both independently and collaboratively.
• Demonstrated ability to effectively engage and network with archival colleagues through professional associations and conferences.

Preferred Qualifications

• Experience with APIs and other related programming languages.
• Experience with ALMA/PRIMO and ArchivesSpace.
• Knowledge and experience creating MARC records for archives and manuscript collections.
• Experience supervising, overseeing, or leading the work of and/or volunteers.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

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