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Executive Assistant to the Vice President of Research and Innovation

Apply now Job no: 533695
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Operations/Infrastructure, Research/Scientific/Grants

Department: Office of the Vice President for Research and Innovation
Appointment Type and Duration: Regular, Ongoing
Salary: $65,000 - $77,000 per year
Compensation Band: OS-OA07-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

May 3, 2024; position open until filled.

Special Instructions to Applicants

With your online application, please provide a resume and a cover letter describing how you meet the minimum requirements, professional competencies, and any preferred qualifications.

Please submit the names and contact information of three professional references. Candidates will be notified prior to contacting references.

This position is located in Eugene but may be eligible for some hybrid work; there is a requirement to be on campus at least 4 days a week.

Department Summary

The Office of the Vice President for Research and Innovation (OVPRI) advances world-class research, scholarship, and innovation at the University of Oregon, a top-tier public research institution. The OVPRI oversees sponsored research, research compliance, technology transfer, research communications, and research development at the University of Oregon (UO), as well as numerous high-profile research centers and institutes and core research facilities. OVPRI provides opportunities for faculty across the university to collaborate on research efforts that are inherently interdisciplinary and of significant societal importance. As a university that holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education, the UO is also one of only two Pacific Northwest members of the Association of American Universities (AAU). Visit research.uoregon.edu to learn more.
The OVPRI is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion, we welcome, respect, and foster a sense of belonging for a wide range of identities and experiences in our workforce. We strongly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and/or LGBTQIA+ community members.

OVPRI proactively supports the creation of a diverse, equitable, and inclusive research community. We act upon the deep belief that diverse, equitable, and inclusive research environments are fair and just, and are necessary to accelerate discovery and innovation. In partnership with UO’s Division of Equity and Inclusion, we utilize the IDEAL Framework to guide our practices.

Position Summary

The Executive Assistant to the VPRI provides confidential, executive-level administrative support and serves as the primary contact for administrative activities and operations within the Office of the Vice President for Research and Innovation and handles all matters related to the Vice President’s schedule and activities.

The incumbent is responsible for a broad set of assignments related to the duties of the vice president, which regularly require the ability to exercise independent judgment. The incumbent must possess comprehensive knowledge of the office, its mission, its programs and personnel, and the complex issues that accompany advancing the office’s mission as well as that of the university.

The executive support function, in addition to coordinating scheduling, office coverage, and communications, may also include event coordination, project management, and budgeting. The incumbent will demonstrate strong communication, interpersonal, and problem-solving skills and conduct all job duties with high levels of confidentiality, sensitivity, and cultural awareness.

This position will work in a team with other OVPRI executive assistants to provide seamless support to the VPRI and executive leadership team. This position reports directly to the Assistant Vice President and Chief of Staff in OVPRI. This position is substantially in-person but may be eligible for some hybrid work.

We strive to be champions for building and supporting a community that reflects a rich variety of racial and ethnic, socioeconomic, gender, sexual orientation, accessibility, cultural, and intersectional identities. Successful candidates will demonstrate a commitment to embed the principles of diversity, equity, and inclusion practices throughout their work and engagement in the UO community.

Minimum Requirements

• Bachelor’s Degree OR 5 years of progressively responsible experience supporting leadership in a complex organization.
• AND 3 years of experience providing administrative support that includes scheduling to senior executives in a large organization (100+ employees).
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.

Professional Competencies

• Demonstrated project and operations management and organizational skills.
• Demonstrated high-level attention to detail and follow-through.
• Demonstrated ability to learn and follow processes, plus demonstrated good, independent judgment on when and how to deviate from processes.
• Demonstrated strong, effective communication skills.
• Demonstrated ability to draft correspondence on behalf of an executive.
• Demonstrated strong customer service and interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
• Commitment to promoting an inclusive work environment.
• Proficiency with software and technology, including electronic calendars, word processing, and spreadsheets.
• Demonstrated ability to adapt quickly and successfully to changing environments and priorities.

Preferred Qualifications

• Professional work experience as an executive assistant in higher education.
• Experience in a fast-paced higher education or research-intensive environment with responsibility for managing and prioritizing multiple tasks and projects.
• Experience preparing professional presentation materials using PowerPoint or similar software.
• Experience with BANNER, Concur and/or similar information system.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

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