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Administrative Manager

Apply now Job no: 533717
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Education, Human Resources, Operations/Infrastructure, Student Life/Services, Public Policy and Planning, Planning/Project Management

Department: Undergraduate Education and Student Success
Appointment Type and Duration: Regular, Ongoing
Salary: $54,000 - $60,000 per year
Compensation Band: OS-OA06-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

May 3, 2024; position open until filled

Special Instructions to Applicants

Please submit the following with your online application:
• A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.
• Please include 3 professional references with contact details including at least one supervisor.

Studies have shown that individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Department Summary

The Division of Undergraduate Education and Student Success (UESS) promotes academic excellence, universal access, engagement, and achievement for the student scholar. UESS programs focus on the educational trajectory of the student by providing opportunities and services essential for progress toward scholastic objectives and intellectual development. UESS departments and programs serve the entire population of UO undergraduate students and partner closely with other campus units to support student success and engagement.

UESS departments and programs include the Accessible Education Center (AEC); Center for Undergraduate Research and Engagement (CURE), Office of Distinguished Scholarships (ODS), and McNair Scholars Program; Academic Residential Communities (ARCs), First-Year Interest Groups (FIGs) and Common Reading; Student Academy to Inspire Learning (SAIL); Office of Academic Advising (OAA), PathwayOregon and TRIO Student Support Services; Center for Multicultural and Academic Excellence Advising; Tutoring and Academic Engagement Center; and UESS Administration.

UESS Administrative Team provides strategic leadership and operational support in divisional business and administrative functions through high-quality and transparent practices grounded in equity. Our mission is to cultivate a strong operational foundation for staff to do their best work and to achieve divisional and unit goals to best serve our students.

Position Summary

As the Administrative Manager, you will be responsible for providing recruitment, high-level administrative and project management support for the Division of Undergraduate Education and Student Success. As the Administrative Manager, you will work collaboratively with the divisional leadership to facilitate and manage HR policies and procedures for recruiting, hiring, onboarding, training, and annual performance reviews to ensure consistent and equitable practices across the division. In this role, you will have the opportunity to collaborate with various partners on campus and your division to implement policies and procedures for administrative functions. As the Administrative Manager, you will oversee the collection, dissemination, and development of UESS administrative policies and procedures, and serve as a divisional liaison for administrative offices such as IT, telecommunication, and facilities. In this position, you will also perform office management duties for the central administration and several units within UESS and provide project management support for divisional initiatives.

This position requires the ability to work independently, exercise good judgment regarding highly sensitive/confidential issues, and demonstrate excellent administrative and interpersonal skills. The Administrative Manager must exhibit professionalism, collegiality in a team environment, and the ability to create a welcoming, inclusive, accessible, and professional atmosphere in the office. This person must possess cultural humility and agility, with the ability and commitment to work with individuals from diverse backgrounds.

The Administrative Manager reports to the Assistant Vice Provost for Strategic Initiatives and Administration. This on-site position is based at the Eugene campus, this is a mainly in-person role, with some flexibility for remote work.

Minimum Requirements

• Bachelor’s degree or equivalent combination of skills and experience.
• Five years of professional work experience managing projects and providing office management, and/or similar.

Professional Competencies

• Demonstrated high-level organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail-oriented, and time-sensitive environment.
• Effective oral and written communication skills to produce professional correspondence, documents, reports, and presentations using impeccable grammar and proofreading skills.
• Ability to successfully navigate and respond to change.
• Demonstrated ability to think critically and strategically to align the work with larger divisional priorities.
• Ability to recognize situations that warrant initiative and move forward without hesitation.
• Demonstrated commitment to, experience with, and ability to work effectively with people from a variety of diverse backgrounds and cultures in support of a welcoming and inclusive environment.

Preferred Qualifications

• Project management experience coordinating an administrative project, with demonstrated ability to manage projects independently from beginning to end, including identifying pivotal objectives, milestones, and timelines.
• Professional experience in a higher education environment or other large public organization such as federal/state government with a complex organizational structure.
• Two years of professional work experience working with human resources functions.
• Experience resolving issues and problems while managing stressful, and confidential, situations with tact and diplomacy.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: Pacific Daylight Time
Applications close:

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