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Talent Specialist

Apply now Job no: 533843
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Communications/Public Relations/Marketing, Development, Planning/Project Management

Department: External Relations Administrative Services
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15 - $30.45 per hour
FTE: 1.0

Review of Applications Begins

Review begins May 28, 2024; position open until filled

Special Instructions to Applicants

In addition to the online application, please submit a 1 to 2 page cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement, and which includes a response to the following question:
• How does your experience prepare you to perform typical recruitment tasks such as drafting position descriptions, writing candidate-focused communications, corresponding with candidates, and providing guidance on policies and best practices to search committees?

Department Summary

Administrative Services oversees multiple business hubs and Shared Service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources and procure to pay functions. Administrative Services is a metric driven, people first administrative team that strives to create efficient, effective and sustainable administrative support structures across campus.

External Relations Administrative Services (ERAS) is a sophisticated shared services unit with the Administrative Services Portfolio. ERAS provides essential services to promote the university’s priorities and operate within a framework of efficient business practices. All ERAS professionals serve in partnership with the complex divisions of University Advancement (UA), Government and Community Relations (GCR), and University Communications (UC). Additionally, services are provided to the UO Board of Trustees, the University of Oregon of Oregon Alumni Association’s (UOAA) Board of Directors, and other boards and volunteer bodies.

The units supported by ERAS constitute a complex business enterprise consisting of more than 200 employees and a total budget in excess of more than $25 million. The units supported by ERAS involve multiple entities and revenue sources and often require board and volunteer buy-in from the University of Oregon Foundation (UOF) and UOAA.

Position Summary

The Talent Specialist (specialist) provides day-to-day support, coordination, and management of full-cycle recruiting, from position description to onboarding. Reporting to the Assistant Director of Talent Management (assistant director) and working as a member of a team, this position works with hiring managers within an assigned portfolio to provide guidance, training, support, coordination, and resources at every stage of filling vacant positions. In addition, the specialist assists with proactive recruitment by redirecting existing applicants into other suitable roles, conducting informational interviews, and attending career fairs and other events to promote open and upcoming positions. This position also plays a critical role in ensuring that search and onboarding processes are equitable and inclusive, and is responsible for promoting and supporting diversity, equity, inclusion, and belonging goals and best practices for the areas ERAS supports. The skills necessary for success in this position include being able to clearly communicate rules and policies, staying organized and focused on details, and being able to shift focus as institutional needs and priorities change.

This position will be the primary liaison for hiring managers and search committees, providing information, advice, and other support to ensure that recruitment efforts are equitable, inclusive, and efficient. Using a thorough knowledge of UO policies, best practices, and applicable employment laws, the specialist is responsible for communicating, applying, and interpreting policies and rules to leadership, hiring managers, search committees, and applicants. This position requires a strong focus on candidate and new hire experiences and is responsible for developing and updating practices and routines that support positive and efficient interactions for ERAS constituents.

This position is located in Eugene and is expected to reside within commuting distance of the Eugene campus. Some remote work may be possible, depending upon business needs. The typical schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m., but work outside of those hours as well as travel outside of Eugene (primarily to Portland) may occasionally be necessary.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• an equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Ability to interpret, explain, and ensure compliance with policies and laws related to recruiting and onboarding staff.
• Ability and willingness to evaluate existing practices and identify improvements.
• Ability to provide excellent customer service to internal and external stakeholders.
• Ability to effectively use Microsoft Office or similar software to create documents, track information, and prepare reports.
• Ability to stay organized, manage projects, and maintain the flow of work when deadlines and priorities shift; ability to work in a team-oriented environment.
• Ability to maintain continual attention to detail in completing assigned tasks and in tracking projects from start to finish; ability to work in a busy office with distractions and frequent interruptions.
• Ability to handle confidential and discrete information; must sign a confidentiality/non-disclosure agreement.
• Excellent writing, editing, and verbal communication skills.

Preferred Qualifications

• Experience in human resources, talent acquisition, or similar field.
• Experience updating and navigating a Human Resource information system (HRIS) such as Banner or applicant tracking system (ATS) such as PageUp.
• Experience working in higher education.

FLSA Exempt: No


All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: Pacific Daylight Time
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