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Office Specialist

Apply now Job no: 533861
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: Administrative Services
Classification: Office Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $16.60 - $21.96 per hour
FTE: 1.0

Review of Applications Begins

Position Closes June 9, 2024

Special Instructions to Applicants

To be considered for this position, applicants must submit a complete application. Complete applications must include an online application and resume that addresses how you meet the minimum and preferred qualifications.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications - use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

Administrative Services oversees multiple business hubs and Shared Service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on supporting department-specific budget, finance, payroll, human resource and procure-to-pay functions; as well as specialized physical security technologies. We are a metric-driven, people-first administrative team that strives to create efficient, effective and sustainable support structures across campus.

Position Summary

Reporting to the Executive Assistant to the AVP, the Office Specialist is the face of Administrative Services and provides overall office support with a primary focus on reception. Reception duties include directing students, faculty, staff and visitors to departments in the building. Other responsibilities include, but are not limited to: ordering office supplies, sorting mail, maintaining common spaces and conference rooms, managing the visitor parking spaces, maintaining department vehicles, including keeping accurate servicing schedules and supporting the Executive Assistant to the AVP on division-wide initiatives and events.

Interactions and contacts occur daily with the campus community in the course of performing work and responding to emergencies. The incumbent can expect a varied and engaging workday as a result. This position will work typical office hours onsite.

It is an essential requirement of this position to qualify for and maintain UO driver's certification eligibility, which includes maintaining a driver’s license throughout employment in this position.

Minimum Requirements

• Completion of courses or training in Office Technology; OR
• One year of general clerical experience which included typing, word processing, or other generation of documents; OR
• An equivalent combination of training and experience.

Professional Competencies

Perform duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.
• Take initiative to proactively complete needed tasks.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.

Preferred Qualifications

• Proficiency in utilizing Microsoft Office suite products beyond basic editing functions
• Experience performing administrative duties in a business environment.
• Professional experience in a higher education environment.
• Demonstrated ability to perform excellent customer service and communication.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: Pacific Daylight Time
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