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Senior Business Coordinator

Apply now Job no: 533999
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Office Support, Operations/Infrastructure, Research/Scientific/Grants

Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: $58,000 - $63,000 per year
Compensation Band: OS-OA05-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

June 26, 2024 (updated); position open until filled

Special Instructions to Applicants

Along with your online application, please include your current CV and a cover letter.

Department Summary

The Knight Campus for Accelerating Scientific Impact is an ambitious initiative designed to fast-track scientific discoveries into innovations that improve the quality of life for people in Oregon, the nation, and the world. The campus creates the intellectual infrastructure to establish Oregon as a center for both research and development, making Oregon a place where companies can start-up and grow. The Knight Campus is reshaping the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students. The Knight Campus supports a dynamic externally sponsored research portfolio, a diverse set of graduate academic programming, innovation and entrepreneurship initiatives and an active external affairs program.

The Knight Campus Business Operations and Administration Team (BOAT) operates as a hub of experts who provide high quality, exceptional business operations and administrative services to all units and programs in the Knight Campus. Service areas include full-cycle activities in human resources operations, financial operations, research administration/operations, academic administration/operations, and general business operations. The BOAT provides business services to all Knight Campus units which are continually growing at a remarkable pace as we scale up to achieve our mission of science advancing society with a vision to dramatically shorten the timeline between discovery and societal impact through world-class research, training, and entrepreneurship.

Position Summary

The Knight Campus seeks a detail oriented, adaptable, organized, and communicative individual to provide high-level senior business coordination for the Senior Associate Vice President for Academics and Research (SAVP), senior members of their academic leadership team, the Impact Team, and related academic programs as assigned.

The Senior Business Coordinator (Sr. BC) position will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills at a senior level while providing exceptional administrative and business coordination. This will include managing calendars, purchasing, receiving goods and services, human resources for talent acquisition and onboarding, complex travel, event management and full-service financial operations in compliance with all applicable laws, rules, and policies. Additionally, it includes problem solving for one-off or unusual circumstances with the SAVP and other academic leaders The Sr. BC will work collaboratively with academic leaders in setting up workflows and processes to achieve unit objectives and conduct internal audits or workflow reviews in partnership and under the direction of BOAT leadership.

The Sr. BC will interact regularly with external constituents, administrative colleagues, faculty, and students. Additionally, the Sr. BC will draft and distribute formal communications internally and externally on behalf of academic leader and provide senior-level project management.

This position may supervise operations personnel including but not limited to OA and SEIU employees and student workers. Over time, the Sr. BC will become a senior member within the BOAT, may help train new hires and may draft Knight Campus Standard Operating Procedures as needed.

This position will report directly to the Assistant Director for Business Operations for Research and Innovation Centers and take direction on day-to-day matters and projects from the SAVP and designated academic leaders.

Minimum Requirements

• A bachelor’s degree PLUS 4+ years of progressively responsible business operations or administration experience.
• 6+ years of progressively responsible business operations or administration experience.

Professional Competencies

• Demonstrated strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
• Commitment to promoting an inclusive work environment.
• Demonstrated strong organizational and analytical skills with close attention to detail.
• Effective communication skills.
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
• Demonstrated proficiency with software programs including: HRIS/FIS platforms, MS Office Suite, Google Suite, and Adobe.

Preferred Qualifications

• A bachelor’s or advanced degree in Business, Finance, Management, Public Administration, or a closely related field.
• Professional experience as an administrator in a research-intensive university, college or institute.
• Professional experience in academic administration at a university or college of equal complexity to the University of Oregon.
• 1+ years of project management experience related to business or finance administration in higher education, research organizations or a related environment.
• 1+ years of experience with financial transactions governed by regulations and complex policies.
• Experience providing customer service in a professional environment.
• Experience with BANNER, Concur and/or similar financial information system.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: Pacific Daylight Time
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