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Research Administrative Coordinator, II/Senior

Apply now Job no: 534030
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Research/Scientific/Grants, Planning/Project Management

Department: College of Arts and Sciences Grants Administration
Appointment Type and Duration: Regular, Ongoing
Salary: RAC 2: $63,000 - $75,000 per year; Sr. RAC: $72,000 - $82,000 per year
Compensation Band: OS-OA06-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

August 15, 2024 (updated); position open until filled.

Special Instructions to Applicants

With your application, please include:
1. A current resume or CV;
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position, while also highlighting any transferable skills.

As part of the application, you will be asked to provide names and contact information for three professional references. We will request permission before contacting your references.

Department Summary

The College of Arts & Sciences (CAS) is a large and complex college that offers the core liberal arts and sciences curriculum at the University of Oregon. The research activity and reputation of CAS faculty are the basis for the UO’s status as a Carnegie Research I institution and a member of the Association of American Universities (AAU). All tenure-related faculty in CAS, across the Humanities, Social Sciences, and Natural Sciences divisions, are required to be engaged in an active research program and make original contributions to their respective fields of knowledge. To support these research programs, CAS units are responsible for managing approximately $55 million in research grants from federal, state, and foundation sources.

The CAS Grants Team is a grant and research support center that provides comprehensive services to CAS departments and programs across the three academic divisions. The CAS Grants team works closely with faculty principal investigators (PIs) as well as UO administrative officials, CAS Academic Support Unit associate directors, business managers, and affiliated organizations such as the UO Foundation -- to provide services in two main areas: 1) Pre-Award, and 2) Post-Award.

Position Summary

The CAS Grants Team seeks to add a Research Administrative Coordinator (RAC) at the RAC II or Senior RAC level. RACs are responsible for a broad set of assignments related to the CAS grants portfolio, including administrative and financial duties, and are responsible for supporting and contributing as a service resource related to the management of grants, contracts, and sponsored programs and for providing faculty, researchers, and staff with guidance on financial, administrative, and regulatory issues arising from the application for and the execution of sponsored awards and agreements.

This position provides research administration and grant management services to faculty and affiliates and specializes in post-award services. This position works closely with principal investigators on financial and progress reporting, grant management, and closeout. The RAC will be responsible for managing the post-award process for assigned units, including reviewing financial reports with project directors, forecasting and reconciling expenses, coordinating progress and final reports, and coordinating materials and information needed to respond to sponsor requests. This position provides lead work and backs up other members of the CAS Grants team. Senior RACs provide leadership and serve as a resource for information to ensure that sponsored projects across all CAS units are managed in compliance with agency and university requirements.

The successful candidate will have a strong customer service focus, be able to work independently and as part of a team to meet shared and individual goals, and have demonstrated the ability to be flexible, adaptable, and responsive. In addition, the successful candidate will have the ability to work effectively with faculty, staff, and students from diverse backgrounds and will maintain the highest ethical standards.

This position requires the consistent exercise of professional sensitivity, confidentiality, and independent judgment. RACs will have or develop a comprehensive knowledge of University of Oregon grant administration policies and practices, as well as the ability to independently interpret, communicate, and apply the Oregon Administrative Rules, University policies and procedures, and the federal Uniform Guidance (CFR 200). This position will interact regularly with external constituents, administrative colleagues, faculty, students, and sponsors in the public and private sectors. This position will report directly to the Post-Award Director and will play an essential role on the Grants team.

This position is located in Eugene and eligible for hybrid work.

Minimum Requirements

RAC 2:
• Bachelor’s degree
• Three (3) years of professional experience focused on research administration, administration of sponsored programs, and/or writing grant proposals.
• Five (5) years of professional experience focused on research administration or other regulatory compliance in an active research setting.

Senior RAC:
• Bachelor’s degree
• Four (4) years of progressively responsible professional experience focused on research administration;
• Six (6) years of professional experience focused on research administration or other regulatory compliance in an active research setting.

Professional Competencies

• Knowledge of governmental and granting agency regulations pertaining to grants and contracts.
• Ability to research, read, interpret, and apply complex and varying regulations.
• Commitment to advancing the University’s research goals in creating a facilitative environment for research while navigating an increasingly complex research compliance environment that requires specialized skills and abilities in satisfying federal, state, and university regulations.
• Proficiency with multiple forms of information technology, including web-based, word processing, data entry, managing electronic information, and database administration.
• Ability to analyze and synthesize complex concepts and technical details and transfer them into written documents.
• Demonstrated effective communication skills, as well as diplomacy and discretion.
• Demonstrated excellent organizational skills, and attention to detail.
• Demonstrated ability to provide solution-oriented customer service.
• Demonstrated ability to work effectively with team members, faculty, staff, and students from a variety of diverse backgrounds.
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service.
• Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications

• Experience in a higher education environment.
• One (1) or more years of project management experience related to research or grant administration in higher education, research organizations, or a related environment.
• Two (2) years of experience in developing, editing, and reviewing proposals, budgets, grants, and/or contracts for adherence to state and federal regulations.
• Professional certification(s) related to the position (CRA®, CPRA®, or CFRA), or a Bachelor's or advanced degree in Research Administration, Business Administration, Management, Public Administration, or a closely-related field.
• Experience with budget and financial management, with fund accounting experience.
• Experience with HRIS/FIS platforms/databases such as Banner, Cognos, Electronic Proposal Clearance Systems, or similar.
• Experience with grant management software (NIH Commons, Research.gov, etc.).
• Experience serving a diverse client/customer base.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

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