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Operations Project Assistant

Apply now Job no: 534193
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Education, Student Life/Services, Planning/Project Management

Department: Clark Honors College
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $18.57 - $27.69 per hour
FTE: 1.0

Review of Applications Begins

July 24, 2024; position open until filled

Special Instructions to Applicants

To be considered for this position, applicants must submit a complete application, including an online application and resume that addresses how you meet the minimum and preferred qualifications and professional competencies.

To obtain the full position description, including specific job duties, please email CBSO Human Resources at cbsohr@uoregon.edu.

Department Summary

The Robert D. Clark Honors College (CHC) is a liberal arts honors college within the University of Oregon, an AAU Research 1 institution. Founded in 1960, it is one of the oldest public university honors colleges in the United States. The College features a dedicated curriculum that provides students a strong interdisciplinary foundation in the liberal arts, while also giving faculty members the opportunity to design and teach innovative courses. CHC courses are typically run as seminars. They are writing-intensive and open only to honors college students. Courses are capped at 19 students or less and allow for vibrant intellectual discussions, unique opportunities for pedagogical experimentation, and sustained faculty-student interaction.

Position Summary

The Operations Project Assistant provides data analysis and operations support to the Clark Honors College. This position maintains tracking of honors college student data, including collection, filing, and record-keeping, and processing, analysis, and reporting of confidential data. This information is used to track student progress, direct outreach efforts, and establish standardized responses. The position is part of the CHC Operations team responsible for daily operation of the honors college, data collection and analysis to inform data-based operational decisions, administration of student-facing scholarship and award processes, records management, and project management for specific projects within the Operations portfolio.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents, and
• Lead work responsibility or coordination of office procedures

Professional Competencies

• Excellent written and interpersonal skills
• Ability to organize and arrange complex data, understand which data analysis techniques are suitable for what data types, and preparation of data visualizations
• Customer service orientation and dependability
• Ability to proactively anticipate needs
• Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds in support of a welcoming and inclusive environment
• Ability to maintain confidentiality and professionalism at all times, including understanding FERPA and other regulations that guide record keeping, tracking, and interactions with colleagues and students
• Excellent organizational and time management skills and ability to manage competing portfolios and deadlines

Preferred Qualifications

• Customer service experience, especially in-person interactions
• Experience in a student support/student success unit
• Experience in data analysis and assessment
• Experience with Cognos, Navigate, and Power BI
• Project management experience

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: Pacific Daylight Time
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