Department: Early Childhood CARES
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: Position range: $17.59 - $25.74 an hour
FTE: 1.0
Review of Applications Begins
February 6, 2025; Position open until filled
Special Instructions to Applicants
To ensure consideration, please include a cover letter and a resume.
Department Summary
Early Childhood CARES provides early intervention and early childhood special education services to infants, toddlers, and preschool children in Lane County. Over 1700 children who have developmental delays or disabilities are served each year.
Early Childhood CARES services include parent consultation, parent-toddler groups, specialized preschools, consultation with children in community preschools or childcare, and speech, physical or occupational therapy.
Staff who work for Early Childhood CARES have teaching licenses or state authorization to teach young children. They are specialists in early intervention/early childhood special education, speech therapy, physical therapy, autism, and behavior.
Early Childhood CARES is actively seeking to implement Diversity, Equity, and Inclusion principles in the work we do with children and families and in our workplace, including in our hiring practices. We welcome a broad spectrum of candidates and particularly invite applications from individuals who are underrepresented in the profession. We also recognize that evidence suggests candidates self-select out of positions due to concerns over failure to meet all requirements; we strongly encourage such applicants to apply even if they are uncertain about their qualifications.
Early Childhood CARES is funded by the Oregon Department of Education with state and federal dollars.
Position Summary
The Office Specialist 2 (OS2) position provides administrative support to the Early Childhood CARES program. EI/ECSE programs have complex, strict Federal and State laws governing all program aspects. This position reviews Individual Family Service Plan (IFSP) documentation and evaluation files for completeness and legal compliance as well as providing support to the Records Manager with student files. This position will also serve as the McKinney-Vento liason for all EI/ECSE students enrolled at Early Childhood CARES and is responsible for coordinating School District transportation for eligible students receiving EI/ECSE services including cancellation notifications to support classroom closures.
This position is supervised by the Early Childhood CARES Business Manager. The Office Specialist 2 interacts daily with academic and administrative staff and subcontractors by telephone, email and in person regarding Early Childhood CARES Services. This position will have multiple deadlines and experience regular interruptions. The successful candidate will be professional, friendly and must maintain a high level of confidentiality.
Work Schedule: M-F, 7:00 am start to 4:00 pm to support transportation needs of the agency.
Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Professional Competencies
• Strong interpersonal and written communication skills; ability to communicate professionally and appropriately with a variety of people.
• High degree of accuracy and attention to detail.
• Strong writing, editing and proofreading skills; with an eye for detail.
• Ability to work both independently and collaboratively in a team environment.
• Ability to work independently and solve problems.
• Ability to respect and maintain confidentiality in compliance with HIPAA and FERPA privacy and security rules.
Preferred Qualifications
• One-year ecWeb EI/ECSE student data base management
• Experience understanding, explaining, and clarifying rules, processes, and procedures to staff and applying to daily duties.
• Proficient in Microsoft Office applications.
• Experience with technology and using technology workflow automation to improve processes.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
