Department: University Communications
Appointment Type and Duration: Regular, Ongoing
Salary: $70,000 - $83,000 per year
Compensation Band: OS-OA07-Fiscal Year 2024-2025
FTE: 1.0

Application Review Begins

February 16, 2025; position open until filled

Special Instructions to Applicants

Please submit the following with your online application:

A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.

A resume of your educational and professional work experience.

Department Summary

University Communications drives the University of Oregon’s strategic goals through the development and implementation of comprehensive communications and marketing programs. The division manages media relations, digital communications, social media, creative design, writing, editing, strategic communications, licensing, and marketing strategy. It collaborates with departments across campus to tell the UO’s key stories, enhance its reputation, and support initiatives that showcase academic and research excellence while promoting student success.

Position Summary

The Executive Assistant to the Vice President (VP) for Communications and Chief Marketing Officer provides high-level administrative and executive support to the Vice President, including management of executive time, handling key information, working with the Vice President to proactively plan and prepare for key meetings, presentations and reports. The Executive Assistant acts as a key facilitator and support, helping ensure the VPs time and focus are effectively managed to support the strategic goals of the division. The Executive Assistant acts as a key liaison between the VP, university leadership, and external stakeholders, facilitating smooth communication, coordinating logistics, and maintaining the confidentiality of sensitive matters.

This position requires exceptional attention to detail, particularly with the VP’s complex calendar, a high degree of discretion and sound judgment, and the flexibility to plan for expected and unexpected developments.

Minimum Requirements

• Bachelor’s degree or equivalent combination of skills, experience, and training.
• Five years of experience providing executive-level administrative support, including calendar management for senior leaders.

Professional Competencies

• Exceptional attention to detail and organizational skills.
• Strong communication abilities, including drafting correspondence and preparing presentations.
• Ability to prioritize tasks, work independently, and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to interact effectively with diverse stakeholders are also required.
• Proficiency with electronic calendars, email systems, and office software (e.g., Microsoft Office) is essential.

Preferred Qualifications

• Experience in higher education or a similarly complex organization.
• Knowledge of university policies and procedures.
• Familiarity with project management tools and techniques.
• Familiarity with University of Oregon travel, timekeeping, hiring and accounts payable systems.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.