Department: Campus Planning & Facilities Management - Sustainability
Classification: Program Representative 1
Appointment Type and Duration: Regular, Ongoing
Salary: $22.40 - $34.11 per hour
FTE: 1.0
Review of Applications Begins
May 8, 2025; open until filled
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application.
A completed application includes:
• A complete online application
• A cover letter in which you clearly describe what you and your experience can bring to this role.
• A current resume of your educational and professional work experience.
We are interested in finding the best candidate for the position. We encourage you to use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.
Department Summary
Campus Planning and Facilities Management (CPFM) is a dynamic unit within the Finance and Administration portfolio, comprising seven departments and approximately 300 dedicated employees:
• Building Operations and Maintenance
• Campus Planning
• Custodial and Exterior Services
• Design & Construction
• Work Management and Administrative Support
• Office of Sustainability
• Utilities & Energy
CPFM is responsible for planning, building, maintaining, and operating the infrastructure that supports the University of Oregon. As stewards of the university’s physical legacy, CPFM empowers the university community to reach its full potential by providing a campus that is safe, clean, beautiful, inspiring, and environmentally responsible.
CPFM is committed to collaboration, service excellence, diversity, problem-solving, and stewardship. We take pride in ensuring the campus functions seamlessly, fostering an environment where educational excellence can thrive.
The Office of Sustainability is a dynamic, collaborative, and strategic unit within CPFM. Our seven-person team leads and supports the integration of sustainability policy, programming, and practices into operations and administration, curriculum and co-curriculum, research, and community engagement. We accomplish this mission through a range of initiatives, often in collaboration with campus or community partners. Our work includes:
• Leading climate action planning;
• Tracking and analyzing electricity, steam, chilled water, and natural gas consumption;
• Reporting campus sustainability performance to the UO Sustainability Data Dashboard;
• Managing the Surplus Property program and doing recycling and waste education;
• Administering recognition and certifications, including STARS, Green Office, Sustainable Labs, and the annual UO Sustainability Awards;
• Furthering student education and professional development through programs such as SCORE Home Energy Assessments and the Environmental Leaders Academic Residential Community;
• Managing the 22-acre Willamette River Natural Area
Position Summary
The Program Coordinator is a professional position within the Sustainability unit. This position will be responsible for supporting, maintaining, expanding, and/or establishing a variety of projects and programs for the Office of Sustainability. The Program Coordinator is responsible for programs overseeing engagement, outreach, administration, data tracking, and reporting that further UO’s operational and administrative sustainability goals. This position will also support the office’s writing and communications efforts, including developing content in multiple formats and for varied audiences, as well as maintaining project/program-related content on the office website. The Program Coordinator will also perform the necessary research, outreach, recruitment, process management, documentation, and evaluation to ensure projects meet their objectives within established budgetary and time constraints.
The Sustainability Program Coordinator is tasked with expanding and sustaining a culture on campus to increase the UO’s sustainability performance and foster sustainable practices and attitudes on campus and beyond. These responsibilities include coordination of multiple projects and programs, that may include a green office certification program; Home Energy Score program; STARS data collection, reporting, and continuous improvement program; supporting annual move-in/move-out activities; quarterly open houses and other engagement events; and other new and existing duties as assigned and/or developed in collaboration with the supervisor. The coordinator will also contribute to outreach, communications, technical reporting, and marketing efforts. Last, the coordinator will be cross-trained in management of the Surplus program and will be expected to lead that program several weeks a year. These initiatives will support the Office of Sustainability’s broad-based goal of increasing operational sustainability on the UO campus through programs, education, and partnerships.
This Program Coordinator will foster positive relationships with stakeholders and colleagues. Interactions occur daily with the campus community including working closely and collaboratively with subject matter experts, students, and data and business analysts. The Program Coordinator will be required to regularly exercise sound independent judgment in safeguarding the students and customers that work for and utilize the programs. This position needs to develop and maintain project and program management processes in order to monitor objectives, scope, and progress against goals and track deadlines and expenditures.
The Program Coordinator reports to the Associate Director and also works closely and collaboratively with staff in units within the VPFA, Housing, and Student Life, as well as community partners. Work is reviewed regularly by the supervisor to ensure it is performed efficiently, safely, in a timely manner, and meets expectations and applicable requirements. The Program Coordinator will consult with the Associate Director as needed to manage priorities, programs, deadlines, and budget. This position will recruit, hire, train, and supervise student staff. Some projects and programs shift in concert with the university’s academic calendars and office needs while others are ongoing.
This position requires some off-hours and weekend work for specific events or activities, including being on-call.
Minimum Requirements
Two years of technical or professional-level experience advising and/or instructing the public concerning specific programs or processes, monitoring programs, or performing participant reviews.
Professional Competencies
• Perform duties in a way that advances and supports the mission of the department and university.
• Excellent verbal and writing communication skills; able to communicate effectively with individuals and with groups, in-person, via phone, in writing, in presentations, and through communications and marketing.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.
• Operate with tact, diplomacy, and political sensitivity.
• Strong organizational, efficiency, and time management skills.
• Strong computer proficiency, particularly with Microsoft Word, Excel, PowerPoint, and Outlook.
• Commitment to working effectively with individuals from varied backgrounds, and demonstrated effort toward the promotion of a human-centered workplace.
• Able to work independently, ask for support when needed, and maintain appropriate communication on progress and needs with supervisor and other stakeholders.
• Adaptable and comfortable with ambiguity.
Preferred Qualifications
• Bachelor’s or higher-level degree in a field related to Sustainability, such as Environmental Studies, Environmental Science, Planning, Public Policy, or Geography. Other fields may apply depending on coursework.
• Two (2) years of professional work experience specifically with program or project management.
• Prior STARS program experience.
• Experience supervising and/or teaching undergraduate students.
• Professional work experience in a college or university.
• Experience creating communications, marketing, and/or publicity materials.
• Experience managing website content.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
