Department: Jordan Schnitzer Museum of Art
Classification: Administrative Program Specialist
Appointment Type and Duration: Regular, Ongoing
Salary: $21.42 - $32.55 per hour
FTE: 1.0
Review of Applications Begins
June 6, 2025; position open until filled
Special Instructions to Applicants
To ensure consideration, a complete application must include:
1. A current Resume/CV.
2. A cover letter demonstrating how your skills and experience meet the minimum and preferred qualifications for the position.
3. Three (3) professional references with contact information. References will only be contacted once you are notified.
Motivated candidates will bring experience and innovative ideas regardless of meeting every preferred competency or qualification. Please apply if you meet some of the key qualifications and would enjoy working with the Jordan Schnitzer Museum of Art team to support innovation in museum exhibitions and services.
Department Summary
The Jordan Schnitzer Museum of Art (JSMA) at the University of Oregon is a nationally accredited art museum that upholds the highest professional standards in the museum field. In addition to maintaining collections of Asian, European and American works of art, the museum routinely presents traveling and special exhibitions, partners with community organizations on educational and cultural programs and with diverse communities to build access and inclusion. The JSMA serves as an educational resource for the university and K-12 schools throughout our state. The mission of the Jordan Schnitzer Museum of Art (JSMA) is to enhance the academic mission of the University of Oregon and further the appreciation and enjoyment of the visual arts for the public.
Position Summary
The Associate Museum Registrar coordinates and executes a wide variety of museum registration duties in support of museum exhibitions and services. Duties include serving as the lead stakeholder for the management and coordination of exhibition related incoming and outgoing loans, coordinating exhibition installation and de-installation, preparing and processing loan and exhibition related contracts, and planning and monitoring domestic and international loan items. This position is also responsible for coordinating loan objects in transit to and from the JSMA, including shipping, packing, unpacking, transport, and documentation. This involves working with lenders, fine art shippers, shipping agents, and museum and other institutional staff to coordinate international loan and exhibition shipping details.
In addition to their exhibition duties, the Associate Museum Registrar undertakes a wide variety of assigned museum projects from set-up to completion and makes determinations with minimal guidance from a supervisor. This position researches, collects data, compiles information, and prepares documents, schedules, budgets, and plans associated with museum loans, exhibitions, curricular uses, and displays. This position also develops procedures, systems, and forms to ensure efficient workflow in compliance with program policies and guidelines. The Associate Museum Registrar may provide formal training or workshops on museum rules, regulations, processes, procedures, and compliance, and may provide oversight to student volunteers and interns.
Additional Expectations of Position:
• This position will require a valid driver’s license and the ability to obtain UO Driver’s Certification.
• Valid passport (or ability to obtain one) required. Occasional travel and couriering of artwork in U.S. and abroad.
• Flexibility to work occasional weekend and or evening hours.
Minimum Requirements
• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Professional Competencies
• Advanced proficiency in multiple fine art museum-specific computer applications, e.g., Mimsy XG, database applications (Access, Filemaker) content management systems, Crystal Reports, Lightroom.
• In-depth knowledge of specialty area(s) including original cataloging of fine art, shipping and crating of fine art, exhibition coordination and planning, and property loan contracts.
• Ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
• Commitment to and experience with promoting and enhancing diversity and equity.
Preferred Qualifications
• Master's degree in Art History, Arts and Administration, or a closely related field.
• Three to four years of responsible museum Registrar experience.
• Experience complying with State, Federal or other large institutional policies and procedures.
• Experience with complex information structures and online publication of museum information from a software platform (Content Management Systems, Digital Asset Management Systems, and other information systems).
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
