Department: DGE
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0

Review of Applications Begins

September 24, 2024; Position open until filled

Special Instructions to Applicants

To ensure consideration, a complete application must include:
1. A current resume
2. Three (3) professional references with contact information. References will not be contacted until you are notified.

Department Summary

The Division of Global Engagement (DGE) works to make the University of Oregon a more global university. In 21st-century higher education, international engagement is not an optional extra: as noted in UO's Academic Plan, it is a core mission, essential to a thriving, socially salient, intellectually robust, academic community. It is part of the normal functioning of every school, college, department, and center. DGE works to support and integrate the wide range of international engagements, global-scale projects, and transnational partnerships launched and maintained in our many academic units. Units within DGE consist of International Student and Scholar Services (ISSS), Global Education Oregon (GEO), and Global Studies Institute (GSI), all of which are supported by a Central Administration team that consists of Finance, HR and Office Management, and Marketing and Communications professionals.

The Division of Global Engagement (DGE) integrates and advances UO’s many projects of internationalization in support of students, faculty, the campus community, and the UO Academic Plan. We do so because we believe global engagement is foundational to academic excellence; vital to our students’ educational development, personal growth, and professional competitiveness; essential for faculty development and research excellence; and integral to the university’s social mission as a premier public residential research university.

Position Summary

The purpose of the Office Specialist 2 position is twofold: serving as the initial point of contact for those visiting DGE by providing front desk reception services and providing administrative support to unit leadership (primarily GEO and ISSS).

Duties associated with front desk reception include but are not limited to assisting walk-in visitors, answering telephones, scanning, copying, and filing documents, mail processing, shipment preparation.

Duties associated with administrative support to unit leadership include but are not limited to assisting with calendaring for directors and assistant directors, organizing and coordinating DGE and unit-level events, such as unit all staff meetings, taking detailed meeting notes and sharing or filing as directed.

This position reports to the Office Manager.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate’s degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Excellent organizational skills.
• Strong communication skills, independent judgment, and the ability to work effectively with diverse populations.
• Ability to set priorities, take initiative, be proactive, and follow up.
• Ability to manage diverse responsibilities and multiple tasks.
• Experience with diverse cultures and protocols.
• Experience in an institution of higher education.

Preferred Qualifications

• Familiarity with Microsoft Office and other software programs including Word, Excel, PowerPoint, Adobe Acrobat, and Smartsheet
• Scheduling experience and a high level of proficiency using Microsoft Outlook for both email and calendar coordination.
• Experience with event planning and coordination.
• Experience coordinating with facilities and maintenance departments.
• Experience with global engagement or cross-cultural engagement as demonstrated through personal experience, academic study in relevant fields, past professional positions, or volunteer work that involved engagement with diverse populations.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.