Department: College of Design
Appointment Type and Duration: Regular, Ongoing
Salary: $62,000 - $75,000 per year
Compensation Band: OS-OA06-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins (Updated)

March 18, 2024; position open until filled

Special Instructions to Applicants

Please include the following documents with your online application:
1. A resume/CV.
2. A cover letter indicating how you meet the minimum and, if applicable, preferred qualifications for the position. Please describe how you have added value in previous roles and how you would add value in this role.

You will also be required to submit the names of at least three professional references, their e-mail addresses, and telephone numbers as part of the application process. Any application missing the above documents/information may be considered incomplete. In order to ensure consideration, please submit your application materials prior to or on the listed review date.

The College of Design is most interested in finding the best candidate for the job and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your materials to let us know what excites you about the role and what transferable skills or other qualities you would bring.

For a copy of the full position description, send your request to cbsohr@uoregon.edu.

Department Summary

The College of Design (DSGN) is composed of three schools and one independent department: the School of Architecture & Environment; the School of Planning, Public Policy and Management; the School of Art + Design; and the Department of the History of Art and Architecture. One of six professional schools or colleges at the University of Oregon, DSGN has over 100 tenure related and approximately 80 non-tenure-related faculty. These faculty drive undergraduate and graduate degree programs that enroll more than 1500 undergraduate majors, 500 graduate students, and contribute to the broad liberal arts education of another 2000 students. DSGN runs an overall operating budget of $25.5 million with operations in both Eugene and Portland.

The college’s degree offerings are in Eugene, nestled in the lush Willamette Valley, and at the historic White Stag Block, the University of Oregon’s hub of activity, discussion, and engagement in Portland. Students can also take advantage of many varied field school and study abroad opportunities to enrich their academic experiences.

Position Summary

The Finance and Operations Manager (FOM) reports to and provides direct financial and operational assistance to the Assistant Dean of Finance and Operations (ADFO) in the DSGN. This position also works regularly with DSGN administration, faculty, and other staff members to provide training and guidance on business and financial policies, processes, and procedures. This position coordinates directly with the Central Business Service Office (CBSO), shared with the School of Journalism and Communication and Clark Honors College, to review and approve DSGN accounts payable, purchasing, contracting, and travel requests. The FOM independently manages all accounts receivable and oversees grant management, scholarship processing and tracking, and contract review/approvals. The FOM will support the Assistant Dean of Facilities by providing financial project management. This position will serve as the primary liaison between the Dean's office and the College of Design Technology Services and ensure timely support for User Support Services (USS).

The Finance and Operations Manager generates, distributes, and reviews financial reports for various budget holders including both faculty and staff. This position independently interprets reports to ensure expenses are correctly allocated and budgets are not overspent, addressing issues in coordination with the ADFO as they arise.

This position serves as direct supervisor for one Classified Office Specialist position, assigning operational tasks and overseeing work such as grant management, providing training and support with travel policies, budget reconciliations, and budget auditing.

Minimum Requirements

• A Bachelor’s degree in Accounting, Finance, Business Administration, or a similar field, OR five years of experience in accounting or finance
• Two years of experience working in an accounting system and generating financial reports
• Two years of direct supervisory experience OR three years of lead work experience including assigning and reviewing tasks

Professional Competencies

• A customer service-oriented approach to assisting others
• Advanced knowledge and experience with Microsoft Excel and Word
• Ability to proactively identify projects and areas of need
• Ability to work independently to complete tasks and meet deadlines
• Excellent verbal and written communication skills
• Professionalism working in fast-paced environments, such as managing multiple projects with overlapping timelines
• Time management skills
• Ability to effectively communicate complex financial information to a wide variety of users with various levels of understanding
• Ability to work with faculty, staff, and students with diverse backgrounds and cultures

Preferred Qualifications

• Experience working in a higher education institution
• Experience working with Banner or Cognos or similar financial and reporting systems
• Experience with grant reconciliation oversight
• Experience creating guidelines and procedures documents
• Experience managing endowment reconciliation oversight in a higher education setting

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.