Department: Campus Planning and Facilities Management
Classification: Program Representative 1
Appointment Type and Duration: Regular, Ongoing
Salary: $21.96 - $33.44 per hour (updated)
FTE: 1.0

Review of Applications Begins

April 11, 2024

Special Instructions to Applicants

For full consideration, complete applications should include:
1) Completing the online application.
2) A current resume that outlines your work experience.
3) A cover letter that discusses how you meet the minimum and preferred qualifications in relation to the position.
4) Names and contact information for three professional references. Candidates will be notified prior to references being contacted.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

Campus Planning and Facilities Management (CPFM) is a vibrant department, which comprises five units, and approximately 270 employees: Facilities Services, Utilities & Energy, Campus Planning, Office of Sustainability, and Design & Construction. We plan, build, maintain, and operate the infrastructure that supports the University of Oregon's mission of exceptional teaching, discovery, and public service. As stewards of a physical legacy, we enable the university community to achieve its potential by providing a campus that is safe, clean, beautiful, inspiring, and environmentally responsible.

Campus Planning guides the planning and design of campus to accommodate growth and change while preserving its heritage and enriching environments that support the university's mission of teaching, research and public service. We are stewards of the legacy we have inherited and will leave to others, and we aspire to work collaboratively to create an exceptional and special campus experience through the physical campus environment. Campus Planning offers services in campus planning, community and transportation planning, historic preservation, real estate management, and space planning.

Position Summary

The Real Estate and Leasing Coordinator reports to the Real Estate and Leasing Manager within the Campus Planning Office and coordinates property management services for off-campus leased buildings for University purposes, with responsibilities for planning, organization, operation, and facilitation of all University programs occupying those leased spaces. In addition, this position coordinates UO internal lease agreements and the real property tax exemption process. This position serves as a resource to others regarding work, activities, and process related to these properties according to the specific terms and conditions of the University-signed leases. This position also reads, understands, and informs others on lease documents, the implementation of the lease provisions, and the day-to-day facilitation of the operational requirements of the leases within those properties. This position is a direct liaison between the University and the owners of the leased properties.

This position represents the department and University in daily interactions with internal and external customers as it relates to leased properties. This position reports to and assists the Real Estate and Leasing Manager in a variety of activities related to real property acquisition, disposition, leasing, development, and real property taxes. This position assists in the development of processes and is responsible for working independently to verify data ensure compliance related to the University’s real estate functions and legal requirements.

The incumbent must interpret, understand, comply, and inform internal users about the requirements of legal documents governing leased properties, as well as UO Real Estate lease/purchase and tenant services, policies, and processes; accurate and timely tracking responsibility for leased property data;; best practices in procedures for property management, owner requirements, and property resources; apply for and administer real property tax exemptions for University properties and usage; UO Banner Guide policies and procedures; AiM for monitoring University work orders relating to those properties; Campus Design Standards; University Purchasing and Contracting procedures and resources; and Oregon State commercial leasing laws, rules and regulations

This position will, at times, assist with tasks for other Campus Planning teams.

Decisions may be made about the best method and materials necessary to perform tasks. They may also include setting priorities, assessing needs, and responding to those needs. Examples of decision-making duties include:
• Data resource: Analyze, determine, and record the most effective resources for obtaining and interpreting data or other information needed to manage leased real estate.
• Departmental: Participate in department processes to develop and direct strategies for problematic issues.
• Organizational: Coordinate/facilitate confidential and time-sensitive activities related to real estate leasing duties, working directly with UO administration, staff, and tenants.

Work is reviewed directly by the supervisor to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.

Driving:
It is an essential requirement of this position to qualify for and maintain UO driver's certification eligibility, which includes maintaining an Oregon driver’s license throughout employment in this position.

Essential Personnel:
This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

Minimum Requirements

• Two years of technical or professional-level experience advising and/or instructing the public concerning specific programs or processes, monitoring programs, or performing participant reviews.

Professional Competencies

• Perform duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.
• Take initiative, looking for what needs to be done and complete the task(s).
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.

Preferred Qualifications

• Experience with real property management.
• Experience understanding and interpreting real estate rules and regulations and legal documents.
• Experience with lease & database management.
• Experience with customer service in the real estate field.
• Experience with real property taxes.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.