Department: College of Design
Appointment Type and Duration: Regular, Ongoing
Salary: $69,000-$75,000 per year
Compensation Band: OS-OA07-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

May 5, 2024; position open until filled (updated)

Special Instructions to Applicants

Along with the online application, please submit a current resume and a cover letter summarizing how your experience aligns with this role.

To request a copy of the full position description, please email CBSOHR@uoregon.edu.

Department Summary

The College of Design is hiring two Business Operations Managers. One will support the School of Planning, Public Policy, and Management and the Department of History of Art & Architecture (PPPM/HAA), and the other will support the School of Art + Design.

The School of Planning, Public Policy, and Management has an operating budget of $5 Million annually and is the academic home for 29 tenure track faculty members, as well as many non-tenure track faculty and adjunct-level instructors. The Department of the History of Art & Architecture (“HAA”) offers undergraduate, Master’s, and PhD programs in the history, theory, and criticism of art, architecture, and visual culture. It is also home to the Graduate Certificate in Museum Studies.

The School of Art + Design, one of the main academic units within the College of Design, contains the Departments of Art and Product Design and has an operating budget of $7 million annually. The School of Art + Design is the academic home for 31 tenure track faculty members, as well as many non-tenure-track faculty and pro tempore instructors, and serves 650 undergraduate majors, many non-majors, and 60 graduate students.

Position Summary

The College of Design is looking for two dynamic and innovative professionals to join its team as Business Operations Managers. As the primary administrative officer and liaison with the Central Business Services Office (CBSO), you will help shape the College of Design’s financial, operational, and staffing processes, contributing to the realization of its mission and goals.

In this influential position, you will exercise broad responsibility and independent decision-making authority, overseeing crucial functions such as budgeting, expenditure tracking, and reporting. Your role includes financial forecasting and projections and ensuring the efficient utilization of resources to fulfill the College of Design’s mission. You will play an important role in non-academic personnel actions, including hiring, and you will supervise a dedicated team, fostering a collaborative and thriving work environment.

As the key connection between the College of Design’s leadership, the Assistant Dean for Finance and Operations at the College of Design, and the CBSO, you'll play a vital role in aligning the unit's business operations with the university's guidelines. Your collaborative efforts with the unit Director will be instrumental in driving the unit's success.

If you're a visionary leader ready to make a significant impact, apply now and be part of a team that values your expertise and commitment to excellence. Join us in shaping the future of the College of Design.

Minimum Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of supervisory experience of two or more employees, or an equivalent combination of lead work experience and/or supervision training.
• Experience in accounting, budget management, compiling and reporting financial information, and the ability to analyze and track budgets.

Professional Competencies

• Ability to work effectively in an interdisciplinary team environment and with a variety of stakeholders, including faculty, staff, and students from diverse backgrounds and cultures.
• Ability to meet deadlines, proactively anticipate needs, manage and prioritize multiple tasks or projects, and work independently without supervision, while handling frequent interruptions and shifting priorities to ensure the success of projects and regular workflow.
• Excellent problem-solving ability, including attention to detail and consistent follow-through.
• Ability to manage conflict with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information, and escalate appropriately if needed for further resolution.
• Ability to improve administrative processes and delegate responsibilities to form a cross-trained team environment and use resources effectively.
• Strong interpersonal and written communication skills.
• Strong analytical and critical thinking skills, including the ability to analyze, summarize, and effectively present and distribute data and reports to the Assistant Dean and Director of SAE.
• Ability to analyze and develop fiscal recommendations.
• Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications
• Commitment to and experience with promoting and enhancing diversity and equity.
• Advanced knowledge of accounting concepts

Preferred Qualifications

• Bachelor’s degree in business or accounting.
• Experience in purchasing, contracting, and financial analysis.
• Advanced experience with coordination of budgets to support teaching plans and ensure fiscal responsibility.
• Knowledge of and experience with UO software platforms, including Banner, Cognos, and MyTrack.
• Experience in an institution of higher education and understanding of related organizational structures, policies, and procedures; or equivalent experience in a similarly complex organization.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

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